Accounts Payables Administrator, Covington, Ky

Role Overview• Location: Hybrid schedule with 3 days in-office and 2 days remote after training.• Schedule:• Training: Fully in-office.• Post-training: Hybrid.• Start Time: 8:00-8:30 AM.Key Responsibilities• Vendor Management:• Set up and maintain vendor files in compliance with company policies.• Manage and verify vendor documentation.• Invoice Management:• Review invoices for coding, documentation, and approval.• Process approximately 180 invoices weekly.• Payments:• Match invoices to payments and ensure timely distribution.• Act as a liaison across locations for vendor-related matters.• Credit Card Reporting:• Review receipts and ledger coding for corporate credit card entries.• Reconciliations:• Reconcile vendor statements and payments, address discrepancies, and assist with month-end closings.• Compliance & Analysis:• Prepare and distribute 1099 forms.• Analyze accounts and maintain accurate financial records.Desired Experience & Skills• Technical Expertise:• Full-cycle Accounts Payable: Ability to handle the entire AP process beyond basic invoice entry.• Experience in month-end closings, accruals, and reconciliations.• Comfort with AP automation systems is a plus.• Handling multi-site and/or multi-state AP is highly desirable.• System Proficiency:• Strong Excel skills (e.g., VLOOKUPs, pivot tables).• Familiarity with Microsoft Dynamics NAV and upcoming upgrade to Business Central (cloud-based).• Volume Management:• High-volume processing experience (around 180 invoices/week).Key Traits• Collaborative and adaptable to a family-owned company culture.• Customer service-focused with strong communication skills.• Detail-oriented and deadline-driven.• Exceptional organizational and problem-solving abilities.• Team player with a proactive, "can-do" attitude.Qualifications• Education: High school diploma or GED.• Experience: Minimum of 3 years in full-cycle accounts payable.• Software Proficiency: Advanced accounting systems knowledge and strong Excel expertise.