Vehicle Coordinator

Employee Benefits:

• 401k w/ Company Match
• HSA & FSA Health Plans
• Dental & Vision
• Life Insurance
• Short / Long Term Disability
• PTO
• Exclusive Discounts

Description:

The Penske Vehicle Delivery Center is responsible for the tracking, preparation, registration, exchange, and disposal of Toyota employee lease vehicles. A variety of computer applications and software is utilized to ensure compliance with State and Department of Motor Vehicles regulations, as well as Toyota employee policies.

Essential Job Functions:

• Track team member and department vehicle movement to Plano or dealerships across the country
• Answer team member questions via phone, email or in person while displaying excellent customer service skills and an understanding of the lease benefit program
• Assist with registration of vehicles (requires coordination with dealerships, vendors and DMVs)
• Assist with lease contract and payroll deduction document creation and the team member signing process
• Coordinate the end-of-lease purchase process with team members, dealerships, or auction sites
• Support department vehicle orders, reservation scheduling, and lifecycle management
• Understanding of the differences between vehicle types to ensure payroll deductions or department billing processes accurately
• Provide education to Toyota team members on overall processes such as accident reporting, driver screening processes, pickup of new lease vehicles and turn-in of end-of-lease units
• Overall fleet and vehicle lifecycle management

Qualifications:

• High school diploma or GED required
• Associate’s or higher degree preferred
• Must be a high energy individual with a strong work ethic and desire to succeed
• Intermediate computer skills (MS Outlook, MS Excel, MS Teams, data entry)

Requires the Following Skills:

• Excellent communication, both oral and written
  • Must be able to communicate clearly and effectively via telephone, email and written means
• Experience and aptitude toward exceptional customer service
• Must be able to multi-task while ensuring follow up and execution of required tasks
• High degree of organization and ability to work effectively in a fast paced environment
• Ability to navigate challenging business environments while quickly assimilating to diverse client, and management team