VFX Coordinator (PH)

Responsibilities:

Department Support (Meetings/Scheduling/Expenses/Travel):

• Organize & schedule meetings, on-site visits, and demos with vendors, freelance production crew, and technology companies

• Attend all pertinent meetings, take detailed notes and follow-up on select action items

• Maintain notes databases, keep records up to date and track all outstanding items for next steps

• Process drive-ons and walk on for visitors

• Prioritize & coordinate calendars and ensure Executives have prep time for critical projects & meetings

• Serve as Anim-VFX P-card delegate in Concur

• Upload receipts, fill in expense information, and submit charges for approval before deadline (mid to end of month)

• Assigned as travel submission delegate for Anim-VFX team, assist with travel booking for productions as needed

Onboarding/Offboarding:

• Submit all new user access request forms for VFX/Animation production crew & executive new hires as requested

• Submit all deactivation request forms for VFX/Animation production crews wrapping

• Acts as liaison for onboarding new VFX/Animation production crew members and the transition from production to post

Facilities:

• Partner with post production to facilitate office/remote set-up, lot access, travel booking, Covid testing procedures, security guidelines, etc.

• Act as liaison to productions regarding space management, parking, structural changes, and issues

Documentation:

• Support the creation of best practices policies and promote their implementation with the VFX and Animation teams

• Maintains all templates & forms to remain current with any new Marvel standards and regulations

• Update and maintain Marvel’s VFX & Animation Confluence page

• Work with Executives, on continuing to evolve databases for the best use by current productions as well as for the purpose of historical production archive and analysis

• Act as outward facing VFX & Animation resource of information flow for all productions

Technology:

• Researches new tools and technologies that could improve our workflows and enhance our quality of work

• Troubleshoots technical issues as they arise, working with IT and technical support teams to find and implement solutions

• Attend all technology monthly meetings & take detailed notes, in order to flag/resolve universal issues and resolutions for all productions

Reviews:

• Assists with video conferencing and reviews

• Help with review driving as needed, utilizing different review tools: RV, cinesync, Syncsketch, Clearview, etc.

Physical Assets:

• Manage production databases to track the status and location of all VFX physical assets

• Assist each feature production in receiving all requested VFX physical assets

• Assess condition of physical assets to determine when items need to be decommissioned and re-purchased

• Ensure all VFX physical assets are serviced and in good working order

• Visit Chatsworth Warehouse when needed, to find or organize VFX physical assets

Digital Asset Management:

• Coordinate with the Digital Asset Management department to answer questions and offer support for both current & archived projects

• Facilitate file uploads, downloads & transfers for various digital asset requests

Talent & Vendor Availability:

• Maintain database (resumes, availability, and reel library) for VFX/Animation talent and all VFX/Animation vendors globally

• Tracks vendor security assessments and statuses in conjunction with the content security team

Marketing & Publicity:

• Field marketing submissions and requests along with the production crew/marketing coordinator

• Assist with all TV spot requests, liaising with the marketing team directly to send all pertinent files as needed

• Track all upcoming marketing deadlines, add details to the calendar and flag any urgent needs to Executives

Awards:

• Assist Executives with all awards submissions, including: Academy Awards, VES, ASIFA/The Annie’s, AACTA, BAFTA, etc.

• Research and gather information on industry events and awards and shares findings with team members.

Vendor Appreciation (Posters & Letters):

• Request vendor shot/poster totals from VFX PAs and submit poster orders to post production

• Update and maintain poster shipping guides for VFX crews

• Draft and print vendor letters on cardstock.

• Coordinate vendor poster and letter signings with VFX Production Managers and Executive Assistants, along with follow-up.

• Order FedEx shipping supplies, create shipping labels (along with necessary international commercial invoices) and package/ship out posters & letters

Wrap:

• Help with production wrap for all previously completed projects

• Maintain all wrap procedure documentation to stay up to date with most current Marvel standardization

Basic Qualifications:

• 2+ years of experience in VFX and/or Animation

• Must be a team player, proactive and solution oriented

• Strong written and verbal communication skills

• Superior skill set in organization, problem-solving, time-management, multi-tasking, and operating in a deadline-driven environment

• Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential

• Excellent interpersonal skills and ability to maintain a calm and positive attitude in high-pressure situations

• Computer Skills: Mac skills required; proficiency in Microsoft Word, Excel, Filemaker, Cinesync Pro, and Shotgrid. Experience with Signiant and 5th Kind is preferred

• Working knowledge of VFX or Animation Production/Post Production and understanding of technical terms and processes required

The hiring range for this position is $51,237.15 to $66,306.90 per year in California. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.