Sample Coordinator

VICI is the ultimate shopping destination for the modern fashionista. Our assortment covers women’s apparel, accessories, footwear, and handbags. We offer an on-trend assortment with capsule-like weekly drops, featured shops, influencer collaborations, and curated daily drops focused on our customers’ lives and the styling inspiration they need. Much of our assortment is exclusive and made with our customers’ shopping preferences and feedback top of mind. We buy and design sophisticated, trend right, and modern styles we know our customers will love. 

What started as a small family-owned business, has grown since its start in 2012, to a brand with a strong online and social presence. Affordability, quality, and customer service are at the center of our brand and we always strive to ensure our customers are satisfied with their VICI experience. From opening our Nashville retail store to launching pop ups in Newport Beach and Venice Beach, VICI is increasing its retail footprint to bring more awareness to the brand. We are just getting started and excited about what the future holds!

Summary/Objective:                                                         

The Sample Coordinator will be responsible for managing the product samples that come into our LA office, front facing vendor samples communications and internal product documentation. This is an entry level position working closely with our buyers and Sample Manager at the LA Studio 5-days/week.

Essential Functions:

·        Front facing communications with multiple vendors via email requesting samples, confirming deadlines can be met, pushing for urgent product and communicating delays to team members.

·        Document, request and prepare samples in a timely manner for Merchant team monthly style outs.

·        Receive and organize all incoming and outgoing samples for the Merchant team and cross functional depts.

·        Confirm samples for fit, quality, color; accurately document and communicate sample discrepancies to the Buying Team

·        Log all samples in merch sample docs, and sort them by debut date.

·        Prepare samples to be handed off seamlessly to studio team.

·        Assist the Buying team with unboxing, shipping and tracking in a timely matter.

·        Simultaneously track reference samples for review from multiple brands and ensure sample-related deadlines are met as well as ensure samples are returned to vendors.

·        Open and close the LA Merchant office.

·        Organize and maintain the LA Merchant sample area in the office.

·        Assist with buying meetings: check in vendors, maintain vendor LA studio appts, receive in-coming drop off samples as well as pickups with vendors.

·        Manage collection of spec sheets from vendors for Copy team.

·        Work cross functionally with merchants, marketing, influencer team and studio sample manager.

·        May perform other duties as assigned in support of the overall success of the company.

Competencies:

·        Comfortable working in a very fast-paced environment

·        Excellent time management and organization skills; meticulous attention to detail.

·        Demonstrates a high degree of personal and professional integrity.

·        Ability to prioritize work assignments and shift work efforts based on the needs of the department or business goals.

·        Ability to work positively and collaboratively with different groups within the company to advance the company’s stability and growth. 

·        Ability to work independently, be self-motivated and work effectively in a team environment.

·        Skilled at communicating clearly both verbally and in writing.

·        Excellent problem-solving skills; willingness to think out-of-the-box to resolve issues.

·        Demonstrated knowledge and proficiency with Windows, Mac and Google products.

·        Advanced Microsoft Excel skills is a plus.

·        Knowledge of standard applications (Slack, Office365, Chrome, etc.)

 ·        Knowledge of Shopify and Netsuite.

Work Environment:

·        Works in an indoor office environment, temperature controlled.

·        Use office equipment such as computer, mouse, keyboard, printer.

·        Occasionally lift or pull up to 40 pounds.

Qualifications, Education and Experience:

·        High school diploma required; bachelor’s degree preferred.

·        1-3 years experience in fashion industry or related field.

·        Prior experience in e-commerce, retail, or consumer product industry desired

Expected Hours of Work:  Full Time, In Office

Standard work hours are 830am-5pm or 9am-530pm.

VICI is committed to growing and empowering a more inclusive community within our company, and industry. That is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. VICI is an equal opportunity employer and dedicated to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, marital status, pregnancy status, veteran status, or disability status. We believe that a variety of perspectives will make our teams and business stronger.