Part-Time Executive/Personal Assistant

As a Part-Time Executive/Personal Assistant, your primary responsibilities include managing the co-founders’ calendars and inboxes, coordinating communications, supporting client delivery, and ensuring smooth internal operations. You'll also help in event planning and participate in weekly team meetings, taking notes, and following up on necessary actions.

To be successful as a Part-Time Executive/Personal Assistant, you should have previous experience supporting multiple leaders, strong organisational skills, and a proactive approach to tasks. Being tech-savvy, especially with tools like Google Workspace and CRMs, is essential, along with excellent communication skills.

Absolutely! The Part-Time Executive/Personal Assistant role is fully remote, allowing you to work from the comfort of your home while still making a significant impact on our team’s success.

You will assist in planning four key events throughout the year, which can range from team-building activities to client engagement events. Your creativity and attention to detail will be crucial in making these events successful.

For the Part-Time Executive/Personal Assistant role, familiarity with digital tools such as Google Workspace, WhatsApp, and various CRM platforms will be beneficial. This proficiency will help you manage tasks and communications efficiently.

When answering this question, focus on specific responsibilities from your previous roles, particularly those that involved supporting multiple leaders or managing demanding schedules. Highlight your achievements, such as improving workflows or enhancing communication.

You should discuss your strategies for prioritisation, such as using task management tools or creating detailed lists. Emphasize your ability to stay organised and adapt quickly as new tasks emerge.

Be prepared to mention specific tools such as Google Workspace, CRMs, or any other software relevant to virtual administration. Explain how you utilised these tools to enhance your efficiency and support your team.

Share your strategies for keeping track of communications, whether it’s through email, instant messaging, or project management tools. Mention how you ensure that messages are timely, clear, and efficiently managed.

Describe a particular project or event you coordinated, detailing your planning process, challenges you faced, and the outcomes. Highlight your organisational skills and how you ensured everything ran smoothly.

Discuss your time management techniques, such as setting daily goals, using digital calendars, or employing productivity tools. Emphasise how these methods help maintain your organization in a remote setting.

Explain your process for onboarding, including creating structured training materials, setting up necessary accounts, and ensuring new hires feel welcomed. Mention the importance of smooth onboarding for team efficiency.

Present a specific example illustrating your problem-solving skills. Discuss the situation, your thought process in tackling it, and the solution you implemented to achieve a positive outcome.

Discuss your approach to conflict resolution, such as facilitating communication and promoting understanding. Emphasise your skills in de-escalating situations to foster teamwork.

Share what specifically excites you about this position and the company’s mission. Highlight your alignment with the company’s values and how you believe your skills can contribute to its success.