Executive Assistant to the CEO at Visby Medical in San Jose, CA

San Jose-based, Visby Medical is an ambitious, well-funded, and fast-paced early-stage biotech start-up. Driven by a belief that disease diagnosis should be quick, accurate, and accessible to all, Visby is developing a novel diagnostic device platform that aims to redefine the way infectious disease is tested and treated. Summary The Executive Assistant to the CEO will provide an advanced level... of administrative partnership and support to the CEO. Working with minimal supervision and a high level of administrative skill in a fast-paced environment, the Executive Assistant must exercise professionalism, diplomacy, tact, discretion and confidentiality. Strong initiative and judgment are required with the ability to plan, prioritize and execute many tasks. Essential Duties Provide proactive and comprehensive partnership to the CEO with daily administrative duties; manage a dynamic calendar; composing and preparing correspondence; and compiling documents for meetings. Assist CEO with prep work for quarterly board meetings. Demonstrate a forward-thinking aptitude for timelines, availability, reminders, and prep time. Organize internal and external events; meetings, workshops, and special projects across multiple departments, working effectively with department leads. Assist People team in coordinating interview schedules with the CEO team, chaperone executive candidates if needed and arrange travel. Assist with external visitors and customers by providing directions, greeting them, in person or on the telephone, answering or directing inquiries. Plan domestic and international travel arrangements, booking hotels, organizing dinners, and creating itineraries. Other duties as assigned Education and/or Experience Minimum 8 years of recent executive administrative support experience Experienced at appropriately handling highly sensitive and confidential materials/matters. Other qualifications Bachelor's degree in business or related field preferred Experience with Google Workspace preferred Collaborative spirit, positive attitude and a professional image required as a representative of the Executive Office. Clear and succinct verbal, written and presentation skills Detail-oriented, highly organized, fiercely committed to quality, and able to manage multiple tasks simultaneously switching between them as required Ability to collaborate well with employees at all levels in the organization Bring a business outcomes mindset to communications work Excellent project management skills. Ability to work independently, self-starter, organized and excellent time management skills. Salary Range: $80K -- $100K Minimum Qualification Administrative & OfficeEstimated Salary: $20 to $28 per hour based on qualifications