Human Resources Coordinator

Human Resources Coordinator

Location: Chicago, IL (Hybrid) | Portage, MI (Hybrid) | Ann Arbor (Remote)

Employment Type: Full-Time (40 hours per week; M-F)

Your Role at Walker

Are you eager to develop your skills and grow as an HR professional? Do you want to play a vital role in strengthening our team as we embark on exciting new initiatives? If so, we want YOU to join us! Become a key member of our dynamic HR team as an enthusiastic and resourceful Human Resources Coordinator.

The Human Resources Coordinator plays a pivotal part in managing HR processes and providing comprehensive support for all HR functions.

Responsibilities:

- Oversee workflows related to onboarding, staff changes, and offboarding. This includes maintaining I-9 forms, facilitating communication within the team and across the company, and ensuring all necessary documentation is in place.

- Maintain accurate and up-to-date data in the company’s HRIS (Paycor) and in employee files, ensuring seamless data reporting.

- Administer the HR sections of the company intranet via SharePoint, keeping information current and easily accessible for employees.

- Serve as the team’s go-to technology resource by maintaining expert knowledge of our various software programs and uses of them. This involves maintenance and updates of templates, documentation, and video uploads, and advising on capabilities of our technology to support the team’s workflows.

- Generate scheduled reports and fulfill ad-hoc reporting requests using the HRIS and Excel to produce accurate information in a presentable format.

- Manage the company’s survey system and report on feedback.

- Manage Employee Professional Registrations with licensed professionals and maintain records on licenses.

- Manage Employee Service Award and Retirement Recognition program to celebrate employee milestones.

- Manage company webinar schedule and invitations to ensure smooth execution of events.

- Assist with HR team initiatives. This may include editing text, performing research, and providing general support as needed.

Qualifications and Competencies:

- Bachelor’s degree required.

- Zero to three years of related work experience preferred. An equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to be able to perform the role will be considered.

- Exceptional written and verbal communication skills will be key to successfully interact with all levels of staff and serve as a representative of the HR team.

- Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.

- Ability to collaborate effectively within a team, exercise independent judgment, and demonstrate excellent follow-through.

- Technology skills and adaptability are essential to support the HR team’s functions. Experience with Microsoft Office Suite, especially Excel, is required. Experience working with an HRIS, in particular Paycor, is advantageous. We also use SharePoint, Teams, Stream, Templafy, and Deltek, but general technological ability and willingness to learn are more important than experience with any particular program.

- Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.

Work Environment:

- Ideally seeking someone within 2 hours of our Portage, MI office with the ability to travel there with ease.

- This role typically operates in an office environment, with occasional travel required for meetings or training sessions.

- Hybrid (2-3 day per week in office) schedule is available after initial training and onboarding depending on candidate’s location.

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• 3 weeks of PTO and 8 paid holidays
• 100% Employee-Owned
• Paid Parental Leave
• 12 hours of Paid Community Involvement
• HSA Employer Contribution
• Employer Paid Life Insurance
• Tuition and Licensure Reimbursement
• Wellness Program – 100% employer paid

Who We Are

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, and Building Envelope Consulting Services, a fast-growing part of our business in the last 10 years.

Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.

Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.