Executive Assistant, SVP Global Creative & Product Development Job at Warner

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.Your New Role...Warner Bros. Consumer Products Inc. is seeking an Executive Assistant for the Creative, Product Development and Brand Assurance department. This role is responsible for managing the day to day administrative activities for the SVP Global Product Development and Creative, VP NA Product Development and VP Global Creative, as well as project support for the Burbank creative team.Your Role Accountabilities...• Manages calendars including but not limited to scheduling meetings, securing meeting rooms, setting up Zoom and Teams meetings, requesting drive-on passes for external attendees, ordering catering items/meals, greeting visitors, etc. as well as tech troubleshooting in conference rooms, setting up and activating calls.• Arranges and may participate in conferences and committee meetings and travels to conferences, summits and events as needed.• Assists SVP Global Product Development and Creative, VP NA Product Development and VP Global Creative with putting together projects and PowerPoint/Keynote presentations. Updates presentations in conjunction with executive’s direction. Provides proof reading for select documents.• Makes international and domestic travel accommodations and arrangements for the supervisors in the most efficient manner available. Reviews and secures approval for all travel requests.• Manages the T&E budget and trip tracking all year for the full team• Reviews and reconciles all incoming travel and expense reports for the supervisors for accuracy and compliance with corporate policy. Prepares and submits T&E expense reports in a timely manner.• Handles confidential and sensitive matters on a daily basis.• Answers the SVP Global Product Development and Creative, VP NA Product Development and VP Global Creative’s phone lines and handles routing telephone inquiries pertaining to the operation of the department, and when necessary, directs the call appropriately.• Acts as a liaison with division managers to provide current status of various projects. Provides updates to supervisor periodically on all division activities.• Makes photocopies of reports, documents and other materials for the supervisors. Opens, reviews, records and distributes or organizes mail. Maintains various files, records, indexes and logs. Creates and maintains schedules, reports and matrixes.• Helps to receive/ship, log and organize samples from international PD/Creative teams. Handles and fulfills products requests for Senior leadership.• Greets and interacts with all visitors which often includes internal and external executives, filmmakers, talent and agents.• Handles specific projects, assignments and other related duties as directed.• Prepares quarterly, monthly and weekly reports, as requested by the leads.• Assists with set up and tear down of product displays on-lot, onsite and offsite.• Onboards vendors/temps and assist in creating/modifying/approving POs via SAP for vendors/temps• Creates shipping labels and pick up/drop off packages to central delivery/mailroom• Orders and picks up samples/office supplies for department online/offsite• Assists in procuring hardware/software for the department, and tracks company computer equipment for the department• Assists in getting email approvals for PCards/corporate cards• Upload/download/share files via Box/OneDrive• Operates as the team expert for Concur and assists the broader creative team with answer questions regarding travel & expense/PCard expense reports• Manages team distribution lists, onboarding documents, and global creative team communications• Coverage for other executive desks.Qualifications & Experience...• Minimum 3 years administrative experience.• Previous experience in a licensing company or an advertising agency strongly preferred.• High School Diploma required.• BA/BS degree preferred.• Strong working knowledge of Microsoft Office applications, specifically Outlook, Excel, and PowerPoint as well as BOX and• Experience with T&E systems, preferably Concur• Ability to create/modify/approve purchase orders in SAP• Ability to work in a fast-paced team environment with changing priorities; possess flexibility and adaptability skills.• Exceptional time management and prioritization skills with ability to multi-task with a high degree of attention to detail and accuracy• Well-organized with effective and proven planning and follow-through skills.• Ability to work well under time pressure and time constraints.• Self-starter, optimistic and dependable• Intellectual curiosity• Passion and knowledge of WB properties• Must be able to keep confidentiality.Management has the right to add or change duties and job requirements at any time.How We Get Things Done…This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.Championing Inclusion at WBDWarner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $54,600.00 - $101,400.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.