Accounting Specialist - Accounts Payable

Overview

Western Michigan University Homer Stryker M.D. School of Medicine is seeking a Accounting Specialist, Accounts Payable. Responsible for providing all activities necessary to process invoices/checks, and other business expenses through the accounts payable/cash disbursement system for payment of approved expenditures. Responsible to cover other accounting functions, such as receiving and handling all incoming packages, on an as needed basis.

Responsibilities

• Reviews invoices and supporting documentation for compliance with established policies and procedures.
• Verify and prepare vendor invoices for entry into the ERP system.
• Investigate discrepancies by effectively communicating with vendors and others outside the department.
• Reviews or assigns accounts numbers to all items to be processed through the accounts payable system.
• Reviews and processes employee reimbursements. Verifies compliance with established policies. Determine whether travel costs are reasonable and customary.
• Reviews and processes travel requests ensuring proper supporting documentation is provided.
• Contact vendors and assist with electronic delivery of vendor bills.
• Provide coverage for the receiving docks as needed.
• Perform various ad hoc report.
• Availability to work occasional overtime to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• Perform physical inventories on fixed assets and storeroom items as needed.
• All other duties as assigned.

Qualifications

EDUCATION AND/OR EXPERIENCE:

• Associate’s degree or equivalent in accounting plus minimum two years accounting/bookkeeping experience in general office environment.
• Advanced knowledge of personal computing systems and basic to advanced knowledge of accounting software packages including Excel or other spreadsheet programs also required.

OTHER SKILLS AND ABILITIES:

• Ability to operate automated standard office equipment such as multi-line phone system, calculator, copier, fax machine, shredder, etc.
• Ability to type at least 50 wpm.
• Ability to use a numeric keypad with a speed of at least 12000 keystrokes per hour.
• Ability to effectively communicate with others verbally and in writing.
• Ability to meet assigned deadlines.
• Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Able to perform duties independently, with a minimal need for direct supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is the recipient of a $100 million foundational gift and the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and a Master of Science degree program in Biomedical Sciences. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout the Kalamazoo and Battle Creek areas. Faculty in the Department of Pathology serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with student study and social spaces, team-based learning halls, faculty and administrative offices, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed builds upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery. 

Equal Employment Opportunity Employer in compliance with applicable State and Federal law.