Workplace Services Assistant

The Workplace Services Assistant will provide office operations support to the New York office. This is a hands-on role that will support the office and assist with a variety of administrative tasks. This position reports to the on-site Workplace Services Coordinator, Office Director, and Regional Workplace Services Director.

Job Responsibilities

• Greet visitors proactively and provide assistance to make them feel welcome.
• Day-to-day office operations support, including maintaining a clean and professional reception area, conference rooms, common areas, records coordination, and supporting office hoteling processes.
• Assist with facilities and building management tickets.
• On-site IT-related responsibilities such as being a resource for firm technology, including being well versed in Microsoft Teams and other firm tools.
• Assist with in office meeting and event logistics to include catering arrangements, setup, and reset.
• Assist with maintaining office equipment, office supplies, and pantry areas restocking as needed.
• Assist with completing reproduction projects in a timely and accurate manner as needed, which may include binding and index preparation.
• Other administrative tasks, including time/expense entry, conflict checks, travel arrangements, data entry, scanning documents, faxing, FedEx logistics, mail delivery, etc.

Experience:

• Minimum of three years of office services experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service.
• Proficient with Microsoft Office Suite and strong background operating all office equipment such as copiers, printers, fax, and postage machines.

Qualifications:

• Provide exceptional client service to visitors, candidates, and employees at all times with a positive and upbeat approach;
• Be a problem solver, proactively use or find resources, and seek guidance when appropriate;
• Observant and proactive personality with the ability to notice things out of order – i.e., lights out, stains in carpet, expiration dates, paper clips;
• Demonstrate an attention to detail with emphasis on accurately completing assignments;

• Strong organization skills with the ability to manage inventory and maintain organization of storage spaces;
• Technically savvy with ability to quickly learn new software systems such as hoteling, time entry and intranet tools; and
• Flexibility and willingness to occasionally work overtime if required.

Salary Range: $26- $31 per hour.

Candidate must be able to submit verification of his/her legal right to work in the United States, without company sponsorship.
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