Job details

Culture & Equity Coordinator

Company Overview

Worksystems, Inc. is a 501(c)3 non-profit organization that pursues and invests resources to improve the quality of the workforce and the lives of workers in the city of Portland, and Multnomah and Washington counties. Our mission is to coordinate a regional workforce system that supports individual prosperity and business competitiveness. We are the area’s most effective means of connecting workforce development funding with the community-based organizations best-positioned to make the most out of it. Worksystems brings together good-faith actors – direct-service providers, government agencies, private-sector enterprises, and community nonprofits – to work toward something that makes us all proud: a closer-knit, more prosperous, more equitable metro region.

Worksystems is committed to promoting and supporting Justice, Equity, Diversity, and Inclusion in all aspects of our internal and external work. JEDI values are embedded across our internal HR policies and practices, as well as a core indicator of success metrics in our Strategic Plan. Our team is dedicated to increasing our individual awareness, creating more equitable and inclusive spaces for our employees, partners, and jobseekers, and combatting systems of oppression.

About the Position

The Culture & Equity Coordinator sits on the HR & JEDI team and reports directly to the HR & JEDI Manager. This person provides general support to all employees and department managers and works closely with Fiscal, IT, and the JEDI Council.

The Culture & Equity Coordinator will assist with administrative tasks related to all aspects of the employee life cycle including recruitment and onboarding support, benefits enrollments, facilitating performance evaluations, and maintaining personnel files. This employee will have the opportunity to help foster a positive work environment through their contribution to cultural initiatives such as weekly all-staff meetings, in-person and virtual team bonding activities, and planning special events.

This employee will be the acting Office Manager for the Worksystems office. In this capacity, the Culture & Equity Coordinator will ensure the office is fully stocked, help with room set-up and catering for in-person events, welcome guests to the Worksystems office, and conduct other standard office management tasks. This employee will also assist with streamlining our “virtual office” environment by creating and updating key documents and files in our company intranet.

This is a newly created position at Worksystems and is a great opportunity for a skilled administrative professional with a deep commitment to customer service and workplace equity.

Job Duties:

Office Management

Order and restock supplies as needed

Serve as primary contact for property management and office equipment vendors

Be present in the office for structured internal or external meetings to provide support around meeting set-up, food orders, etc.

Distribute mail

Maintain company-wide service subscriptions

Employee Life Cycle

Recruitment: post job ads, schedule interviews, be a main point of contact for candidates

Onboarding: coordinate orientation schedules, conduct office tours

Benefits: maintain benefits section of company intranet, assist with benefits enrollments

Employee Development: provide administrative support and coordination for annual performance evaluations and goal setting

Personnel File: maintain employee personnel files

Culture

Coordinate agendas for weekly all-staff agendas

Assist with planning and facilitation of bi-annual in-person all-staff meetings

Serve as Lead of the events planning committee: Plan and lead bi-annual virtual team bonding events; Coordinate events (in-person or virtual) for employee acknowledgements (baby showers, retirements, etc)

Serve as Secretary of the JEDI (Justice, Equity, Diversity, Inclusion) committee: Set calendar invitations; Send out agendas; Take meeting minutes; Maintain internal JEDI documentation (rosters, resources, etc)

What You Can Expect to Accomplish in the First 6 Months:

Coordinate details for weekly all-staff meetings

Begin to outline 2025 events and take over management of the company-wide “Office Admin” calendar

Shadow and then take ownership of recruitment and onboarding logistics

Update key intranet documents and HRIS portals with current personnel information and new policies and procedures

Conduct a personnel file audit and convert paper files to electronic files

Minimum Qualifications:

Experience providing administrative support as a receptionist, secretary, administrative assistant, coordinator, or other similar position

Experience supporting event planning logistics for in-person events. Prior experience with virtual events a plus.

People-first customer service skills that contribute to a positive, welcoming, and psychologically safe work environment.

Alignment with values of organizational justice and equity.

Proficiency with the following technology:

Virtual conferencing software (Zoom and Microsoft Teams)

Microsoft 365 (Word, Excel, PowerPoint, SharePoint)

Desire to learn and grow in the field of People Operations, with a passion for reimagining the future of work.

*A note on qualifications:  Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. 

Physical and Sensory Requirements

Mostly sedentary work while utilizing standard office equipment including: a computer, keyboard, and telephone.

Ability to occasionally lift boxes (10-15 lbs); move tables and chairs; general event set-up

Work environment: Hybrid. The Culture & Equity Coordinator will be expected to work from our downtown Portland office at least two days per week. The remaining three days are flexible for remote work.

Be accessible during standard business hours ~9am - 5pm PT

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email cchand-hopkins@worksystems.org.

Note:  Worksystems employees must live in the state of Oregon or Washington for payroll processing purposes.  Although we operate in a hybrid work environment, proximity to the Portland Metro Area is needed for this role.  Employees may have to attend in-person meetings in the Portland Metro Area.  Sometimes with same-day notice.

Salary & Benefits

Salary Expectations: $31.25 per hour - $33.65 per hour (full-time 40 hour per week, non-exempt role)

Medical (including vision) and dental plans with employer contribution toward monthly premiums.

401k plan with up to 6% match, 100% vested at the time of enrollment

Generous PTO

4 hours of Volunteer Leave per month

8 free sessions with mental health providers, unlimited free financial coaching, and 25% legal discounts through Canopy EAP

Application Timeline: First review of resume’s will be Sunday, November 10. After this date, applications will be reviewed on a rolling basis. Position open until filled.