Grants Management Coordinator

ORGANIZATION SUMMARY:World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world’s greatest problems – disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.POSITION SUMMARY:Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.World Relief’s Strategic Engagement Division (SED) is tasked with connecting the passions of individuals, churches, and organizations to the vision of World Relief - through mission-focused funding opportunities – so that the most vulnerable would be transformed socially, economically, and spiritually. In support of this goal, the SED team is looking for a talented, ambitious, detail-oriented, and collaborative person to join our growing Partnership Content team. This new position, the Grants Management Coordinator, joins the SED team during an exciting season as we build new ways of supporting and caring for our Institutional funding partners. The team and leadership are committed to sustaining a team culture that values members living out their faith, enjoying high performance, and loving their work.The SED team is actively pursuing new partnerships, while seeking to care for existing partners well. This growth requires the team to work together to develop systems and processes to ensure grant deliverables are achieved and creatively serve our partners’ needs. As part of that plan, this team member will play a pivotal role in ensuring the successful execution of grant-funded programs both internationally and within the United States. This position requires thorough project management focused on understanding and fulfilling all requirements related to grants from corporations and foundations, and at times supporting church and major donor partners in service of World Relief's mission.This position requires someone who is systems-oriented, strategic, thorough, and a problem-solver. An understanding of fundraising, grants, or business development is preferred.Role & Responsibilities• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Monitoring Grant Progress (35%):• Collaborate closely with program teams to monitor the progress of grants, with an eye on programming activities, budgets, regular reporting schedules, and deliverables• Identify potential issues in grant project timelines, activities, or budgets and work collaboratively with program teams and frontline fundraisers to proatively develop solutions• Collaborate with frontline fundraising staff to recommend and draft correspondence to funders on changes or updates to approach or programming, when necessary2. Grant Documentation (20%):• Manage all grant-related documentation, including agreements, contracts, financial records, and other relevant materials• Ensure compliance with grant checklist process, including legal approvals and maintaining a well-organized archive system• Draft thank you letters, videos, notes, emails, or coordinate calls to thank donors when grants are received3. Financial Support (15%):• Coordinate with the World Relief finance team to facilitate check-ins and reporting on financials• Oversee internal paperwork processes, including the creation of fund IDs and the allocation of funds to the appropriate locations• Maintain effective communication with USP (US Programs) and IP (International Programs) staff and frontline teams regarding the allocation of funds, kick-off of projects, and status of project financials4. Grant Requirements (10%):• Ensure implementing teams and support functions stay fully informed of changing or new relevant donor compliance requirements and World Relief procedures• Standardize systems, processes, tools, and communications for grants management to establish consistent and effective practices that reflect World Relief policies and donor requirements;• Ensure adherence to requirements and support project management for reports and proposal development5. Managing Grant Pipelines & Communication/Data Entry (10%):• Manage grant pipelines in collaboration with programs staff, and maintain accurate data entry in the USP and IP systems• Be the go-to for questions from programs staff on status of grants• Work with finance and SED Operations team to ensure accuracy of CFT grant opportunity data, in partnership with CFT Senior Director and frontline fundraising team. This will include data entry for specific types of multi-purpose grant opportunities• Support team leadership with donor management systems and related data support as needed6. Management of Supplemental Files & Systems (10%):• Maintain and, where necessary, establish systems that ensure key grant related documentation is archived, organized, and accessible by relevant World Relief staff• Maintain a repository of supplemental files and documents regularly needed for grant applications; manage processes and permissions for sharing with WR stakeholders in SED and beyond• Maintain and improve systems for grant management using Asana and other systemsKnowledge, Skills, & Abilities• Knowledge of project management methodologies and the ability to effectively plan, execute, and monitor grant-funded projects• Effective time management and exceptional organizational skills to meet deadlines and manage multiple tasks simultaneously• Proficiency in building and maintaining organized and accurate records of grant- and partnership-related materials• A strong understanding of grant management principles, including grant compliance, fund allocation, reporting, and budgeting• Strong written and verbal communication skills to effectively collaborate with program teams, SED team members and other internal stakeholders• The ability to identify issues or problems in grant progress and develop creative solutions to address them• The capacity to work collaboratively with diverse teams, including program staff, finance professionals, and frontline workers• Self-starter; the ability to work independently and take ownership of grant-related tasks• Flexibility to adapt to changing grant requirements, firm deadlines, priorities, and funding conditions• Strong analytical skills to assess grant progress, identify trends, and make data-driven recommendations• Proficiency in data entry and management using relevant software and systems• Understanding of community development and humanitarian response principlesRequirements• Mature and personal Christian faith• Committed to the mission, vision, and values of World Relief• Desire to serve and empower the Church to impact vulnerable communities• Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document• Bachelor’s degree preferred• 3+ years in grant management, fundraising, business development, or project management with demonstrated increasing responsibility over time• Excellent written and verbal communications skills; attention to detail and ability to execute well• Proficient in data entry and donor management using Raiser’s Edge or equivalent• Excellent analytical/problem-solving skills and detail orientation• Ability to work effectively both as a team member and independently• Ability to capture and organize complex information• Flexibility and ability to prioritize and work on multiple projects• Up to 25% domestic/international travelWorld Relief offers a competitive benefits package (25 hours + per week):- Medical, Dental, Vision- Offer 16 company Paid Holidays + 4 additional Personal days per year!- Paid Sick and Vacation Time- Paid Parental Leave (12 weeks for qualified employees)- FSAs: Medical & Dependent Care, & Commuter Funding- Supplemental Life Insurance (employee, spouse, and children)- Critical Illness, Hospital Indemnity, and Accident insurance policies- Legal Shield InsuranceWorld Relief pays 100% for eligible employees:- Group Term Life (employee, spouse, and children)- Long Term & Short-term Disability- Accidental Death and Dismemberment (AD&D)- Long Distance Travel Insurance- Employee Assistance Program (EAP)World Relief - Retirement:- 401K & Roth- WR matches up to 4%, then an additional quarter percent up to 10%- Eligibility: Full Time (40 hours per week) is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year.World Relief Discounts (Immediately Eligible):- Verizon- Pet Insurance through Nationwide- Home and Auto insurance through Liberty Mutual- Working Advantage Discount Program- Active & Fit Gym MembershipWorld Relief is honored to be recognized with the Silver-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.· While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations· The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.· Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.· The employee frequently is required to sit, reach with hands and arms, talk and hear.WORK ENVIRONMENT:· General office setting. World Relief also offers hybrid and remote schedules for limited positions.· Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in virtual meetings may be required.· Year-end archiving activities involve repeated lifting and bending.· Physical, emotional and intellectual demands· Equipment used: Employee computer (desktop or laptop), printer, and copier.· All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.We are proud to be an EEO/AA employer M/F/D/V.For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.Legal Background in the United StatesWorld Relief is both an equal opportunity employer and a faith-based religious organization. World Relief strictly prohibits and does not tolerate unlawful discrimination against employees on the basis of person’s race, color, sex, national origin, age, disability, genetic information, or any other characteristic protected under applicable federal, state, or local law, which does not conflict with the protections afforded World Relief as a faith-based employer.In addition, physical or mental limitations will not be a factor in the application of World Relief's employment policies or employee practices, except for those situations in which occupational requirement make consideration of such factors necessary.Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.