Events Coordinator

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – Events Coordinator (Remote - USA)

Wrapbook is hiring a Events Coordinator to ensure prospects & customers have the best possible experience with our company. This position will work directly with clients, speakers, partners and internal team members to coordinate lead generating events that are engaging and memorable experiences for the attendees. Ultimately, the goal is for this role to help us retain more clients and expand accounts by executing deliverables efficiently and effectively.

Reporting to the Manager of Events & Partnerships on the Marketing team, you will work closely with internal stakeholders such as Sales and Client Ops to bring marketing events to fruition. This position will lead all virtual engagements such as fireside chats, product and educational events, as well as support in person happy hours, booth sponsorships at conferences and speaking engagements at our partner events. You will also co-own communications with prospects and customers before, during and after events to ensure brand messaging is consistent and clear.

What you'll Do:

• Full ownership of all virtual events from inception, through planning, execution and reconciliation. This also includes - but is not limited to - project-managing the content, speakers & developing timelines

• Leading and supporting multiple in-person events throughout the USA. Includes managing speakers; developing timelines; organizing internal stakeholder meetings for each event, coordinating audio-visual, catering, facilities needs, swag and printed materials on site.

• Support event marketing strategies, including developing email communications (invitations, confirmation, pre & post event), and manage, upkeep and monitor event registration pages. 

• Manage all communication with speakers, including sending calendar invites and corresponding with them regarding their duties.

• Liaise between conference sponsorship coordinators and Sales/Marketing, ensuring all deliverables are met. 

• Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debrief.

What you'll Have:

• 3+ years of experience working the events field, ideally working in SaaS industry

• Virtual event experience is a must

• Ability to work on multiple events simultaneously (virtual & in person), with different internal contacts for each event including Sales, Client Ops, Marketing, and Product

• Motivated, self-starter, ability to work independently and project plan

• Advanced time management and multitasking abilities

• Consistent attention to detail and strong organizational skills

• Clear and detailed communication skills for clients, vendors, contractors and internal teams

• Experience with Zoom Webinar Event platform is a must

• Experience with Swoogo Event platform or other event registration software is a plus

• Experience with Asana project management platform is a plus

• Willing to travel 10% of the year

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off

• Work from anywhere in Canada and USA

• Health and Dental benefits

• Up to $1500 towards IT set up for your home

• Up to 2% matching RRSP / 401K

• Learning and Development opportunities

• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Apply Now

Have we got your attention? Submit your application today and a member of our Talent team will be in touch with you shortly!

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