Executive assistant to CEO

✍🏽 About Writer

Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, and Vanguard to transform the way they work. 

Our all-in-one solution makes it easy to deploy customized AI apps and workflows that accelerate growth, increase productivity, and ensure compliance. Designed to provide enterprise-grade accuracy, security, and efficiency, Writer’s suite of development tools is supported by Palmyra – Writer’s state-of-the-art family of LLMs – alongside our industry-leading graph-based RAG and customizable AI guardrails. 

Founded in 2020 with offices in San Francisco, New York City, and London, Writer is backed by strategic investors, including ICONIQ Growth, Insight Partners, WndrCo, Balderton Capital, and Aspect Ventures. 

Our team of over 200 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work.

📐 About this role 

Writer is a full-stack generative AI platform that helps enterprises generate high-quality content quickly and efficiently. As an Executive assistant to our Co-founder/CEO, May Habib you will provide comprehensive administrative support to ensure the smooth functioning of the organization.

Your responsibilities will encompass a wide range of tasks, including managing schedules, organizing meetings, handling correspondence, and coordinating travel arrangements. Furthermore, you'll play a crucial role in maintaining effective communication channels both internally and externally, fostering seamless collaboration within the team, customers and investors.

Your exceptional organizational skills, attention to detail, and ability to multitask will be instrumental in driving efficiency and productivity across the organization. 

🦸🏻‍♀️ Your responsibilities:

• Book and plan logistics for travel, including flights, hotels, ground transportation, and meals (international and domestic)

• Prepare exec’s daily prep sheets for meetings, events, and conferences

• Understand sales priorities and schedule meetings accordingly

• Coordinate internally and externally with all levels of stakeholders to align schedules

• Prioritize effectively among tasks and requests coming in from multiple sources

• Data entry and other ad-hoc tasks

• You must be located in the Eastern or Central time zone in the U.S.
  

⭐️ Is this you? 

• 5+ years of experience as an administrative professional supporting an executive

• Experience with calendar management and booking travel

• Proficiency in Google Workspace tools and experience with or ability to quickly learn new tools such as Notion and Asana

• Strong organizational and time management skills

• Attention to detail and accuracy

• Excellent written communication

• Comprehensive communication skills and experience coordinating with globally-distributed teams

Curious to learn more about who we are and how we operate? Visit us here

🍩 Benefits & perks

• Generous PTO, plus company holidays

• Medical, dental, and vision coverage for you and your family

• Paid parental leave for all parents (12 weeks)

• Fertility and family planning support

• Early-detection cancer testing through Galleri

• Flexible spending account and dependent FSA options

• Health savings account for eligible plans with company contribution

• Annual work-life stipends for:

  • Home office setup, cell phone, internet

  • Wellness stipend for gym, massage/chiropractor, personal training, etc.

  • Learning and development stipend

• Company-wide off-sites and team off-sites

• Competitive compensation, company stock options and 401k

Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.