Reconciliation Administrator

WSH is the parent company for leading brands operating in the catering and hospitality sectors. Our brands operate in diverse sectors, including:·       

• Public spaces - such as the Science Museum, St Pancras Champagne bar and Dublin Zoo
• Workspaces - from oil rigs to investments banks
• Education – primary schools, secondary schools, colleges, and universities

A central support office provides financial, IT, supply chain and other administrative services to the group companies each of whom retains its own personality and who operate across a number of catering and hospitality markets. 

Recent acquisitions provide the group with new opportunities and include prestigious locations such as Musee Du Louvre in Paris and partnerships with established chefs such as Claus Meyers in Denmark.

This role is based in our Reading office with hybrid working opportunities.

The WSH Billings & Collection team is a centralised finance function supporting all brands in the WSH group.  We are responsible for raising nvoices across the 23 legal entities, approx 10k invoices a month, ranging from £10 to £4 Million per invoice and collections of approximately £100m per month.  Your responsibilities include completing monthly reconciliations and to ensure accuracy of accounts. You will also be working as part of a team with our Sales Ledger Administrator learning the Billing process & shared mailboxes to cover annual leave when required. Other accountabilities include:

• Accurately input data onto system for invoices/credits and applying payments.
• Setup of accounts, doing necessary checks.
• Respond to emails within agreed timescales.
• Electronic document retention.
• Ensure all month end processes achieved within preset timeframes.
• Account reconciliations.
• Processing Credit card payments, in line with credit card compliance.
• Process refund requests and seek suitable approvals.
• Identifying risk and escalating as appropriate

What we want from you:

• Experience of working in a finance team is desirable but not essential
• Clear and concise written and verbal communication.
• Ability to work under pressure, with a positive and flexible approach
• Ability to retain account knowledge.
• GDPR awareness.
• Knowledge and understanding of Business Timetables.
• Good knowledge of MS Office especially Excel Basic Accounting knowledge (Credits and Debits)
• Maintain records accurately
• Understanding Remittance Advices
• Working Hours 7:00am to 15:30 PM + Hour for Lunch

And in return, we offer:

• 25 days holiday (plus public holidays) 
• Enhanced pension
• Life Assurance cover
• Discounts available on the high street shops, holidays, gyms and cinemas
• Wellbeing assistance
• Hybrid working arrangements
• Volunteering Days
• Enhanced maternity leave
• Secondary Carer leave
• Wedding/Commitment day leave
• Bespoke training & development, including apprenticeships
• Salary £22,500 to £27,500 per annum depending on experience