Administrative Assistant

About the job

We are seeking a highly organized and efficient Admin Executive to join our team at Zap. In this role, you will be responsible for providing administrative support to ensure smooth operations within the company.

Who are we?

We design & build exceptional websites and use digital campaigns to help brands succeed.

For 15 years, we’ve been helping businesses turn screens into brand showcases. Our compact team of talent combines innovation with industry experience to create a complete digital package for your business.

Who are you?

We’re in a truly exciting stage of company development, and we’re looking for someone who can take charge and keep things running smoothly. We need someone with a proactive mindset and excellent organizational skills to ensure that all administrative tasks are handled promptly and accurately.

We value dedication and attention to detail, as well as the ability to multitask and prioritize effectively. If you thrive in a fast-paced environment and are eager to contribute to the success of a dynamic team, we want to hear from you.

What you’ll be up to:

• Administrative Support: Provide general administrative support, including managing emails, phone calls, and correspondence.
• Calendar Management: Scheduling meetings between teams, managers and departments
• Assistance to Team Members and Senior Management: Assist team members in completing assigned tasks and projects
• Data: Inputs and updates information in databases and spreadsheets

• Processing payments: Handling payments, invoices, and receivables, and ensuring they are processed accurately and on time 
• Reconciling: Reconciling bank statements and financial transactions to ensure accuracy and identify discrepancies 
• Monitoring: Monitoring expenses and keeping records for tax purposes 

What we’re looking for:

We’re seeking an Admin Executive who is detail-oriented, proactive, and has excellent organizational and time management skills. Here are the key requirements:

• Proven work experience as an Administrative Assistant, Admin Executive, or similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Proficient in Slack, Monday and Zoho/ Xero would be great advantage
• Strong communication and interpersonal skills.
• Excellent time management skills, with the ability to prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Ability to work independently and in a team.
• Strong problem-solving skills and ability to handle multiple tasks simultaneously.
• Flexibility and adaptability to changing priorities and demands.

• Company Bonus 10% of salary once company goals are met or at the company’s discretion
• Service Bonus of £1,000 per annum paid into your monthly salary up to 5 years / £5,000
• We operate on a flexible hours system. That means that while your usual hours will be during normal business hours, you have plenty of flexibility within that. Want to take a long lunch break? No worries. Do your best work at 6 am? Go for it.
• We’re a fully remote team, so no 8 am commutes into work
• Work hard, play hard – we offer a minimum of 34 holidays a year (2 weeks of which can be taken over Christmas)
• You’ll also get an extra day off for your birthday, so no awkward work birthday parties
• We have a monthly all-team meeting, which ends in a monthly all-team social
• We supply any remote working tools and equipment you need
• You’ll also get full private BUPA Healthcare coverage
• We’re a pension-providing employer