Program Manager – Document Control

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AECOM is seeking a Program Manager – Document Control for one of our offices in Sacramento, CA.

JOB SUMMARY:

This role will manage the end-to-end document control lifecycle for a high-value, complex program. The Program Manager works closely with the client and internal teams to ensure all program-wide documentation is accurate, current, approved, securely stored, and accessible. This role requires deep expertise in client management, team management, metadata management to enable robust traceability, audit readiness, and compliance with internal standards and external regulatory requirements.

JOB RESPONSIBILITIES:

• Maintain and enforce document control processes from document creation to final archiving.
• Coordinate with the client, senior leadership, technical teams, contractors, and other stakeholders to ensure timely document submission, review, approval, distribution, and revision control.
• Provide oversight of incoming and outgoing documentation, ensuring all records are assigned correct metadata, versioning, and status.
• Ensure the team is setup to apply and validate metadata against program standards (e.g., Document Numbering, Revision History, Status, Classification, etc.).
• Mange the metadata quality across the program's document repository to support accurate searching, filtering, and reporting.
• Ensure the program is setup for compliance with controlled metadata fields
• Manage a team that monitors program documentation within a Document Management System (DMS) such as Aconex, SharePoint, TeamBinder, or similar.
• Ensure documents meet internal standards, regulatory, and contractual obligations (e.g., ISO 9001, project specs).
• Ensure best practices are applied for preparation and maintenance of document registers, metadata reports, and compliance logs.
• Support internal and external audits by providing accurate metadata logs, version history, and controlled copies.
• Liaise with project managers, engineers, QA teams, and external contractors to align document workflows and metadata practices.
• Provide guidance and training to staff on document control processes and metadata standards.

MINIMUM REQUIREMENTS:

• Bachelors degree plus 8 years of related experience, or demonstrated equivalency of experience and/or education

PREFERRED QUALIFICATIONS:

• 12 + years Document control experience on major infrastructure, construction, or engineering programs.
• Demonstrated expertise managing full document lifecycle and metadata control across a high-volume document environment.
• Strong working knowledge of DMS platforms (e.g., Aconex, Asite, SharePoint, or similar).
• Familiarity with ISO standards and compliance frameworks.
• Exceptional attention to detail, particularly in metadata entry and validation.
• Strong communication and coordination skills across technical and administrative teams.
• Ability to work under pressure and meet tight deadlines across multiple stakeholders.

• Travel may be required for this role.
• Sponsorship is provided for this role.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.