Specialist Project Coordinator

The Specialist Project Coordinator at Control Risks is responsible for overseeing the operational activities related to the lifecycle of external client consultancy projects. This includes project set-up, invoicing, and ensuring timely submission of costs by consultants. You will also resolve potential invoicing obstacles in collaboration with service delivery teams and maintain strong relationships with stakeholders.

To be considered for the Specialist Project Coordinator role at Control Risks, candidates should have prior experience in operations administration, strong organizational skills, and excellent communication abilities. Familiarity with MS Dynamics 365 or similar ERP systems is also beneficial. The ability to problem-solve and demonstrate commercial acumen is crucial for success in this position.

A Specialist Project Coordinator at Control Risks ensures compliance of project invoices by developing a thorough understanding of administrative contractual requirements and working closely with finance and clients. By monitoring the invoicing process and adhering to client-specific guidelines, you'll facilitate timely and compliant invoicing, directly impacting project success.

A Specialist Project Coordinator position at Control Risks often leads to enhanced career growth through management opportunities and the chance to contribute to project efficiency improvements. Training other project coordinators and actively participating in stakeholder meetings can also open doors for further advancement within the company.

Control Risks offers a supportive and dynamic work environment for Specialist Project Coordinators, emphasizing collaboration and effective communication with both internal and external stakeholders. Flexible and hybrid working arrangements are encouraged, enabling a balanced approach to in-office and remote work.

In responding to this question, focus on specific instances where you successfully managed project lifecycles, from initiation to completion. Highlight your organizational skills, attention to detail, and the ability to work collaboratively with finance and project managers to ensure timely invoicing and compliance.

When answering, discuss your problem-solving approach, emphasizing your ability to identify issues and implement effective solutions. Use an example from your experience to illustrate how you proactively addressed challenges and maintained project momentum.

Talk about your communication style and how you prioritize transparency and regular updates. Share examples of how you've built rapport with internal teams and clients, ensuring a collaborative approach to project management.

Emphasize your attention to detail and the steps you take to verify data accuracy before submission. Describe any systems or processes you've implemented or adhered to in previous roles that helped prevent errors in invoicing and project tracking.

Discuss how you have navigated contractual requirements in previous roles, ensuring adherence to compliance standards while managing project administrative tasks. Specific examples will demonstrate your understanding and ability to handle compliance effectively.

Mention qualities such as strong organizational skills, effective communication, resilience, and adaptability. Provide examples of how you've embodied these traits in your previous roles, showcasing your potential fit for the role.

Share your thoughts on creating an engaging and comprehensive training plan that includes system usage and best practices for project management. Highlight your experience in mentoring or training others, and your commitment to fostering a collaborative team environment.

Utilize this question to detail a specific process improvement you initiated. Explain the problem, the steps you took to implement changes, and the outcome, demonstrating your proactive nature and focus on efficiency.

Discuss your approach to prioritization, such as using organization tools or maintaining a task matrix. Provide examples of how you've managed competing deadlines in the past without compromising quality.

Express your enthusiasm for the role and the company, highlighting your alignment with Control Risks’ mission and values. Discuss what excites you about the industry and how you can contribute to the team’s success.