Executive Administrative Assistant - job 6 of 7

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex.

How will you make an impact in this role?

The Executive Administrative Assistant will provide comprehensive support to three Vice Presidents within the Controllership team. This role demands exceptional organizational, interpersonal, and prioritization skills, alongside strong personal integrity and discretion. The position is an integral part of the team’s success, requiring a proactive approach to anticipate and adapt to diverse needs. The ideal candidate will thrive in a dynamic, fast-paced environment, managing multiple priorities, and will be highly communicative and intellectually curious, contributing positively to the team culture.

Key Responsibilities but not limited to: 

•   Serve as a professional point of contact for leaders, handling inquiries with discretion and efficiency.

•   Proactively manage and organize calendars, schedule meetings across multiple time zones, and maintain organizational charts and distribution lists.

•   Prepare for meetings by coordinating conference rooms, food, and logistics as necessary.

•   Assist with onboarding new colleagues.

•   Prepare, review, and process expense reports in compliance with company T&E policies.

•   Arrange detailed itineraries for trips, including hotel bookings, transfers, scheduled meetings, and relevant contact information.

•   Process Ariba Buyer orders and other invoices.

•   Liaise with IT helpdesk for technical support as needed.

•   Support special ad hoc projects as assigned.

 Minimum Qualifications:

• 5+ years of experience;  Previous experience in a wide range of administrative tasks.

• Excellent organizational, administrative, and interpersonal skills.

• Proficiency in managing complex calendars and coordinating meetings with internal and external parties.

• Expertise in planning and arranging domestic and international travel.

• Strong sense of integrity, capable of handling confidential and sensitive information with discretion.

• Self-starter with the ability to work independently.

• Exceptional written and verbal communication skills.

• Attention to detail and ability to follow up in a timely manner.

• Ability to prioritize multiple tasks with minimal guidance and proactively identify and resolve issues.

• Positive, solution-oriented attitude and reliability.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications: 

• Preferably, a strong working knowledge of American Express Company processes and internal systems (e.g., myHR, Ariba Buyer, Concur).

Non-considerations for sponsorship:

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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