Travel and Expense Analyst

As a Travel and Expense Analyst at Anduril Industries, your primary responsibility is to manage employee travel expenses efficiently while ensuring compliance with company policies. This includes reviewing and auditing a high volume of expense reports daily, tracking outstanding approvals for month-end close, and educating employees on proper expense submission procedures. You will also be tasked with detecting any policy violations such as duplicates or fraudulent claims, ultimately helping ensure that company funds are appropriately utilized.

To qualify for the position of Travel and Expense Analyst at Anduril Industries, candidates should have at least one year of experience in travel and expense reporting and processing. Strong skills in Microsoft Excel are crucial for this role, along with a collaborative mindset and excellent interpersonal communication skills. A customer-centered approach and a knack for critical thinking and problem-solving will greatly enhance your effectiveness in this position.

At Anduril Industries, we are committed to the professional development of our employees, including our Travel and Expense Analyst. You will have access to a professional development stipend, which can be used for various learning opportunities. Additionally, working with us allows you to define audit processes and procedures, paving the way for growth for future team members while you build valuable skills and knowledge in the field.

As a Travel and Expense Analyst at Anduril Industries, you will enjoy a comprehensive compensation package, which includes competitive salaries ranging from $70,000 to $105,000, medical, dental, and vision benefits at little to no cost, generous paid time off, and unique leave options like 16 weeks of caregiver and wellness leave. Furthermore, we provide mental health resources, daily meals at many offices, and 401(k) retirement savings plans to help you secure your future.

The work environment for a Travel and Expense Analyst at Anduril Industries is highly collaborative and driven by innovation. As part of a team that is integral to the company’s operations, you will regularly interact with a variety of employees and managers across different departments. We prioritize a diverse and inclusive culture, ensuring that all team members are valued and supported. You will also have the autonomy to make decisions and iterate processes quickly, fostering a proactive and engaging workplace.

In your answer, highlight specific tools and software you've used for expense tracking and reporting. Mention any metrics or results from your previous roles that showcase your ability to improve expense management.

Discuss the steps you take to familiarize yourself with company policies and procedures. Explain your audit process and how you ensure that expense reports are compliant before approval.

Provide a specific scenario where you identified a discrepancy in an expense report. Highlight your analytical skills, how you addressed the issue, and the outcome of your actions.

Explain your approach to training and educating employees, such as creating informative materials, conducting workshops, or offering one-on-one support. Emphasize your communication skills and customer-focused mindset.

Discuss your time management techniques and how you prioritize tasks based on urgency and impact, particularly during high-pressure periods like month-end close, to ensure all expenses are processed in a timely manner.

Be sure to mention any specific software you've used (e.g., Concur, SAP, etc.), including your proficiency level and how you've utilized these tools to streamline the expense reporting process.

Talk about your conflict resolution skills and the steps you would take to communicate with employees about denied reports. Highlight your commitment to fairness and thoroughness in addressing any disputes.

Provide insights on important metrics such as average turnaround time for expense approvals, frequency of non-compliance issues, or the volume of travel requests. Discuss how you would use these metrics to improve processes.

Share a specific experience where you collaborated with other departments, detailing the project, your role, and how effective communication led to successful outcomes.

Discuss current trends, such as the impact of remote work on travel policies or the demand for increased compliance, and how you plan on addressing these challenges in your role at Anduril Industries.