Executive Assistant

As an Executive Assistant at Cambio, your responsibilities will include providing high-level administrative support to the executive team, which involves managing calendars, scheduling meetings, organizing appointments, and coordinating travel logistics for conferences and team events. You'll also prepare meeting agendas, take minutes, and follow up on action items to ensure effective communication and execution.

To qualify for the Executive Assistant role at Cambio, candidates should have at least 3 years of experience in an administrative role, preferably supporting senior leadership in fast-paced environments. Strong organizational skills, exceptional time management capabilities, excellent verbal and written communication, and proficiency in tools like MS Office and Slack are essential.

The key skills essential for an Executive Assistant at Cambio include exceptional organizational and time management abilities, outstanding communication skills, proficiency in office productivity software, and adaptability to a dynamic startup environment. These skills will help you manage multiple priorities effectively while supporting the executive team.

The Executive Assistant role at Cambio is a hybrid position. While it primarily supports our New York City hub, candidates are welcomed from Toronto and San Francisco as well. The flexibility of remote work is encouraged, combined with the necessity and excitement of in-person collaboration.

The compensation for the Executive Assistant position at Cambio currently falls within the range of approximately $70,000 to $90,000 annually, depending on experience and qualifications. Along with a competitive salary, the company also offers equity compensation for eligible positions.

As an Executive Assistant, effective prioritization is about understanding the urgency and importance of tasks at hand. It's crucial to develop a systematic approach, possibly by using task management tools to categorize and rank the tasks, while frequently communicating with your executives to adjust priorities based on their immediate needs.

When asked to describe improvements, focus on a specific example where you identified inefficiencies, proposed a solution, and implemented changes that enhanced productivity or streamlined workflows. Be sure to include metrics or positive feedback that underscore the benefits of your implementation.

For an Executive Assistant, familiarity with tools like MS Office, Google Workspace, and project management platforms such as Notion and Slack is vital. Be prepared to discuss how you utilize these tools to boost productivity, facilitate communication, and organize information effectively.

Ensuring clear communication involves active listening and summarizing key points during meetings, sharing notes promptly, and following up on action items. Additionally, implementing regular check-ins with both executives and team members can foster open dialogue and clarity.

Handling stress effectively requires a calm demeanor and good time management. Techniques like prioritizing tasks, taking short breaks when needed, and employing organizational tools can help reduce pressure while maintaining productivity, ensuring that deadlines and executive needs are met seamlessly.

Keeping track of multiple calendars necessitates clear organization. Use scheduling software to manage appointments and deadlines, color-coding events or employing shared calendars can help differentiate tasks across executives, ensuring no overlap and maintaining efficiency in scheduling.

Discussing your travel management experience should highlight your ability to coordinate complex itineraries, handle last-minute changes, and maintain an organized travel log for executives. Demonstrating skills in booking flights, accommodations, and transportation will show your competence in logistics.

Expressing your enthusiasm for Cambio should reflect your passion for climate action and real estate sustainability. Coupling this with your desire to work alongside a dedicated team in a fast-paced startup will show that you align with the company’s mission and values.

Emphasizing your understanding of the importance of confidentiality is key. Discuss best practices like safeguarding sensitive information, exercising discretion in communications, and highlighting experiences where maintaining confidentiality was crucial.

The most critical role of an Executive Assistant is to act as a supportive partner to executives by ensuring that their time is utilized effectively, enabling them to focus on strategic decisions. This encompasses not just administrative support but also anticipating needs and managing relationships across the organization.