Facilities Central Clerk

The Facilities Central Clerk at the City of New York is responsible for ensuring the smooth day-to-day operations of the Facilities Central section. Key duties include preparing and monitoring daily work orders, processing invoices, and performing administrative tasks like managing the VoIP and mobile device inventory. The clerk also coordinates vehicle maintenance schedules and assists with setting up audio-visual equipment for conferences.

To apply for the Facilities Central Clerk role at the City of New York, candidates need a four-year high school diploma or equivalent, along with at least one year of clerical experience. Proficiency in typing at a minimum of 100 keystrokes per minute is also required to ensure efficient handling of tasks.

Key skills for the Facilities Central Clerk position include strong organizational abilities, attention to detail, and proficiency in clerical tasks. Familiarity with various systems for managing work orders and inventories, as well as effective communication skills to liaise with vendors and colleagues, are also essential for success in this role.

The Facilities Central Clerk at the City of New York is responsible for maintaining up-to-date records of the VoIP and mobile device inventory. This includes activating and issuing new devices, replacing broken ones, and resetting user credentials, ensuring all communication tools are effectively managed.

As a Facilities Central Clerk at the City of New York, you can expect an inclusive and diverse working environment. The city is dedicated to creating a workplace free from discrimination and harassment, encouraging employees from all backgrounds to thrive and contribute their unique skills.

Highlight your relevant experience, emphasizing your organizational skills and ability to manage multiple tasks effectively. Mention any experience with work orders and inventory management, showcasing how these skills will translate into success for the Facilities Central team.

Provide a specific example where you had to juggle several responsibilities simultaneously, explaining your approach to prioritization and time management, ultimately leading to successful outcomes.

Discuss techniques you employ to stay calm under pressure, such as breaking tasks down into manageable parts, maintaining clear communication with team members, and ensuring that quality is not sacrificed even with tight timelines.

Mention any specific software you've used for work order management or inventory tracking. Familiarity with systems such as E-Forms, CUCDM, or Workspace ONE would be particularly beneficial to highlight.

Explain your method for double-checking your work, such as verifying each entry against original documents and maintaining organized records to minimize errors and ensure transparency.

Articulate how effective communication is crucial in coordinating with vendors, fellow employees, and supervisors. Highlight the importance of clarity in updates and requests to ensure smooth operations.

Share specific experiences where you managed inventories or compared systems, detailing the steps you took to maintain accuracy and ensure everything was accounted for, emphasizing your attention to detail.

Discuss strategies you implement for prioritization, such as assessing deadlines, determining the urgency of requests, and communicating with your supervisor to ensure that critical tasks are completed first.

Identify a particular challenge you’ve faced, such as managing distractions. Elaborate on the strategies you use to stay focused and productive in a busy work environment.

Express your enthusiasm for contributing to a respected city agency, and how the role aligns with your skills and career aspirations. Mention your desire to be part of an inclusive environment that values diversity.