Procurement Coordinator - job 1 of 2

As a Procurement Coordinator at the City of New York, your main responsibilities will include writing bid specifications, processing procurement actions through PASSPort and the Financial Management System, conducting vendor outreach, and ensuring compliance with citywide procurement policies. You will also manage post-registration functions related to purchase orders and contracts.

To be eligible for the Procurement Coordinator position at the City of New York, candidates should have a baccalaureate degree from an accredited college and two years of relevant experience, or a high school diploma with six years of related experience. At least one year of experience in community work or community-centered activities is essential.

The City of New York prioritizes M/WBE (Minority/Women-owned Business Enterprises) participation in procurement by setting specific goals for purchases and ensuring that all procurement actions include efforts to include these businesses in the bidding and awarding processes.

To apply for the Procurement Coordinator position at the City of New York, candidates must submit their applications through the designated cityjobs.nyc.gov portal, including the appropriate job ID and references. It's important to apply before the closing date of the posting period.

A Procurement Coordinator at the City of New York can expect a diverse, inclusive, and stimulating work environment that encourages collaboration and professional growth. The city's commitment to equal opportunity means that employees can work free from discrimination and harassment.

In answering this question, be sure to highlight your relevant experience in procurement or purchasing, including specifics about previous roles, responsibilities, and the outcomes you've achieved. Emphasize your familiarity with systems like PASSPort or FMS.

Explain your process for staying informed about procurement policies, your attention to detail in document preparation, and how you implement these policies in your day-to-day work to ensure that all purchases meet city guidelines.

Share a specific example that demonstrates your negotiation skills. Outline the situation, your approach, the challenges faced, and the final outcome, emphasizing your ability to achieve a win-win solution.

Stay organized by mentioning tools or methods you use to track deadlines, communicate with stakeholders, and prioritize tasks. Highlight successful strategies you've used in past roles to manage multiple projects effectively.

Detail the specific steps you would take, including researching vendor history, checking references, and ensuring compliance with all necessary regulations. This shows your thoroughness and commitment to due diligence.

Reflect on your alignment with the mission of the City of New York and the ways you can contribute positively. Mention your desire to support city initiatives and your commitment to public service.

Discuss your conflict resolution skills. Provide an example of how you’ve navigated a dispute and arrived at a satisfactory solution for all parties involved, emphasizing communication and collaboration.

Talk about the criteria you consider important in vendor evaluation, such as quality, delivery times, and customer service, along with any processes you've used for continuous improvement.

Demonstrate your knowledge of the City's procurement policies by discussing specific policies, guidelines, or programs that impact how procurement is conducted within the city.

Explain the resources you utilize to stay informed, such as industry publications, training sessions, webinars, or professional organizations that focus on public sector procurement.