Agribusiness Team Assistant

The Agribusiness Team Assistant at Colliers in Adelaide is primarily responsible for providing administrative support to a team of high-performing sales executives. This includes updating the CRM database, preparing high-level documents, coordinating marketing campaigns, managing travel arrangements, and organizing client meetings. The role demands exceptional organization and multitasking skills to thrive in a fast-paced environment.

To succeed as the Agribusiness Team Assistant at Colliers, you'll need exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite is essential, along with experience in document preparation and proofreading. Familiarity with InDesign and Smartsheet software is considered a bonus.

While specific experience isn't mandated, strong administrative skills and a track record of working effectively in similar support roles can significantly enhance your application for the Agribusiness Team Assistant position at Colliers. Adaptability and the ability to thrive under pressure are key to excelling in this role.

At Colliers, we foster a collaborative culture that prioritizes the growth and success of our team members, especially in the Agribusiness division. We provide an inclusive environment where everyone's contributions are valued, and we promote continued learning and development to help you evolve into a true specialist in your field.

The work culture at Colliers is vibrant and welcoming, especially for the Agribusiness Team Assistant role. We pride ourselves on diversity and inclusion, encouraging every team member to bring their authentic self to work. This supportive environment allows for collaboration and fosters innovation within the team.

To effectively prioritize tasks as an Agribusiness Team Assistant, I often assess the urgency and importance of each task, creating a structured timeline that aligns with team goals. I utilize task management tools to ensure I stay organized, while also remaining flexible to handle unexpected changes, which is vital in a dynamic environment like Colliers.

Certainly! In a previous role, I managed the schedules of multiple executives at once, which required accurate calendar management. I would use scheduling software to avoid conflicts, confirm appointments ahead of time, and maintain regular communication with the team to accommodate any last-minute changes. This approach ensures that everyone stays on the same page.

I believe regular updates and diligent checks are essential for maintaining accurate client information in a CRM. I establish a routine for reviewing entries, cross-referencing them against other data sources as necessary, and making sure that all updates are reflected promptly. This commitment to accuracy is key to smooth operations and client satisfaction.

When managing last-minute travel arrangements, I prioritize communication and resourcefulness. I quickly assess the needs of the team, use travel booking platforms to find the best options, and confirm all details with the team to ensure everyone is informed and taken care of. Being calm under pressure is crucial in these situations.

Teamwork is at the heart of my approach as an Agribusiness Team Assistant. I actively engage with team members to understand their needs and preferences, support their work by streamlining processes, and foster a collaborative atmosphere that encourages open communication and idea sharing, ultimately contributing to the overall success of our projects.

I ensure high attention to detail by adopting a meticulous review process for all documents and tasks I handle. This includes proofreading for grammatical accuracy, verifying data in databases, and using checklists to make certain nothing is overlooked. I also take breaks when needed to maintain focus and clarity, enabling me to catch potential errors.

I have extensive experience using Microsoft Office Suite, particularly Word for document creation, Excel for data management and analysis, and PowerPoint for presentation design. I leverage these tools to enhance my productivity, streamline tasks, and create visually appealing and organized documents that support my team’s objectives.

My approach to planning and coordinating meetings involves careful consideration of all logistical details. I ensure to communicate with attendees to find suitable times, arrange the necessary venues, and confirm catering services. I also prepare an agenda ahead of time to ensure meetings are productive and stay on track, making follow-ups easier and more efficient.

During busy periods, I manage stress by staying organized, practicing time management techniques, and breaking tasks into manageable chunks. I always prioritize my responsibilities while remaining adaptable to shifting priorities. Engaging in quick mental breaks and maintaining open lines of communication with my team also helps me stay grounded.

I am motivated to succeed in the Agribusiness Team Assistant role by my passion for supporting a high-performing team and contributing to meaningful projects. Knowing that my efforts facilitate the success of my colleagues not only drives me but also fuels my dedication to continuously improve and excel in my position at Colliers.