Job details

Bilingual Office Coordinator/Front Desk

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Englert is seeking an Office Coordinator/HR Specialist to join our team to assist with management assistance and provide excellent workplace services. Our ideal candidate will oversee the reception area and will assist safety protocols.

For over 50 years Englert has been the gold standard and a leading manufacturer of metal roofing and gutter systems. We are built on a simple core principle, dedicating ourselves to help our customers succeed. At Englert, we are more than just top-quality metal roofing and gutters. We are industry pioneers, on the cutting edge of innovation to continuously meet the challenges of a changing world, and with our unmatched customer service teams, we will be with you every step of the way to ensure your success.

Position: Englert Office Coordinator/Front Desk

Englert is seeking an Office Coordinator to join our team and provide excellent workplace services. The ideal candidate will be stationed in the reception area, maintaining a welcoming environment for employees and visitors while assisting with administrative and clerical tasks.

Job Responsibilities:

Monitor and maintain the reception area to ensure a professional and organized appearance.
Greet all visitors and employees in a friendly, prompt, and courteous manner.
Answer and transfer phone calls to appropriate employees.
Monitor surveillance cameras periodically to identify disruptions or security concerns.
Perform routine walkaround inspections of the interior and exterior of the facility.
Schedule and coordinate appointments for senior staff and executives.
Schedule meetings and arrange lunches as needed for executive functions.
Manage conference room bookings and resolve any related issues.
Collect, sort, and distribute mail to the appropriate staff and departments.
Respond to all customer inquiries in a polite and timely manner.
Manage and order office supplies to ensure the workplace is well stocked.
Order and maintain marketing materials and catalogs to support sales initiatives.
Assist in translations when necessary.
Report any suspicious behavior or security concerns to the appropriate personnel.
Secure all exits, doors, and windows when necessary.
Respond to alarms or security calls and react in a timely manner.
Submit reports of any security or surveillance activity when required.
Assist management staff with administrative support as needed.
Adhere to all company regulations and policies.

Assist the VP of Englert with any administrative tasks such as meeting planning & events
Collaborate with employees for incoming visitors to ensure readiness for visitor's needs (conference rooms booked or safety gear available)
Bring creative ideas on how to enhance the office experience for employees
Assist with administrative duties such as ordering supplies, coordinating meetings and social events.
Assist in uniform program by ordering/replacement of uniforms and keeping track of uniforms for employees etc.
Manage company vehicles for our machine assembly department.
Hourly Rate: $20/hour

Requirements & Skills

In office 5 days a week
Professional, reliable, and dependable.
Good communication skills – verbal (Bilingual in Spanish is required)
Reliability and dependability
Able to work in a fast-paced environment.
Strong attention to details and the ability to translate conversations.
Able to work overtime when needed.
Great organization skills, and written skills.
Able to prioritize multiple tasks in a fast- paced environment.
Ability to handle sensitive or urgent situations with discretion.
Proactive approach to identifying and solving problems.
Strong attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook) preferred.
First Responder/OSHA 10 certification is a plus.

Benefits:

Major Medical, Dental, Vision. 401K, PTO and many other great perks.

Englert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Average salary estimate

$41600 / YEARLY (est.)

min

max

$41600K

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What You Should Know About Bilingual Office Coordinator/Front Desk , Englert, Inc.

Englert, a leading manufacturer of metal roofing and gutter systems for over 50 years, is on the lookout for a Bilingual Office Coordinator/Front Desk to join their vibrant team in Perth Amboy, New Jersey. In this pivotal role, you will be the friendly face that greets visitors and employees alike, ensuring a welcoming and organized reception area that embodies the professionalism Englert stands for. You'll be instrumental in maintaining the day-to-day operations of the office, from answering phone calls to scheduling meetings for executives. Your keen eye for detail will come into play as you monitor safety protocols and manage office supplies. Since communication is key, being bilingual in Spanish will allow you to assist with translations and better serve a diverse clientele. Furthermore, you'll collaborate with team members to enhance the office environment and contribute creative ideas to improve employee experience. This position offers an incredible opportunity to thrive in a fast-paced environment where your proactive approach to problem-solving and organizational skills will shine. With an hourly rate of $20, Englert provides comprehensive benefits including medical, dental, vision, and a 401K plan. If you are a dedicated professional with strong organizational abilities and a passion for customer service, we encourage you to take the next step in your career with Englert.

Frequently Asked Questions (FAQs) for Bilingual Office Coordinator/Front Desk Role at Englert, Inc.

What are the key responsibilities of a Bilingual Office Coordinator/Front Desk at Englert?

As a Bilingual Office Coordinator/Front Desk at Englert, you'll play a vital role in managing the reception area, greeting visitors, and handling phone calls. Your responsibilities will include coordinating appointments for staff, maintaining office supplies, assisting in translations, and ensuring safety protocols are followed. You'll also manage conference room bookings and provide necessary administrative support to the team.