Executive Assistant

The Executive Assistant at MarketAxess plays a crucial role in supporting the Chief Revenue Officer and the Global Head of Trading Solutions. Responsibilities include managing calendars, coordinating travel arrangements, handling confidential information, and organizing team meetings and group events. This position acts as a key point of contact for internal and external communications.

To become an Executive Assistant at MarketAxess, you need at least 5 years of experience in a C-suite environment, preferably supporting a CRO or Global Head of Sales. Strong organizational skills, a meticulous attention to detail, and the ability to maintain confidentiality are essential. A Bachelor’s degree and proficiency in Microsoft Office applications are also required.

The work environment for an Executive Assistant at MarketAxess is vibrant and dynamic, set in our Global Headquarters located in Hudson Yards, NYC. You'll be working in a fast-paced atmosphere with a supportive team, providing essential administrative support to the leadership team while enjoying perks like free lunches and a wellness stipend.

Key skills valued for the Executive Assistant position at MarketAxess include exceptional organizational abilities, strong interpersonal communication skills, the capacity to manage multiple tasks efficiently, and the discretion to handle sensitive information. A can-do attitude and the ability to build relationships across various levels of the company are also important.

As an Executive Assistant at MarketAxess, you'll enjoy a range of competitive benefits, including free lunches, a generous paid time off package, generous parental leave, a robust 401(k) plan, employee stock purchase options, and professional development opportunities, among others. The company takes pride in supporting its employees' health and well-being.

Prioritizing tasks for a C-suite executive involves understanding their commitments and deadlines. I use a combination of calendar management and listing urgent tasks to ensure everything is addressed timely. Communicating effectively is key to balancing priorities.

Handling confidential matters requires discretion and professional integrity. I once managed sensitive client information for my executive, ensuring it was securely stored and only shared with authorized personnel. This builds trust and maintains confidentiality.

To manage an executive's calendar effectively, I first prioritize their commitments based on importance and urgency. I regularly review upcoming meetings and adjust as necessary while ensuring travel and logistics are seamless.

When coordinating travel arrangements, I focus on understanding the executive's preferences, consider the itinerary's time management, and ensure all necessary accommodations are in place. I use software tools to streamline bookings while being flexible to changes.

To ensure clear communication in a global setting, I utilize various tools like email, Slack, and Teams, while also setting regular check-ins and updates. This creates a culture of transparency and keeps everyone informed about important developments.

I have significant experience in orienting new hires by collaborating with HR and IT to provide the necessary resources and schedules. I make sure that they feel welcomed and integrated into the team from day one.

One of the most challenging situations was managing overlapping schedules during a busy quarter. I addressed this by communicating with stakeholders, offering alternative meeting times, and ensuring all parties received updates promptly to keep operations flowing smoothly.

Handling multiple tasks requires effective time management. I prioritize tasks based on deadlines and type of task, breaking them down into manageable parts, and using tools to track progress ensures nothing slips through the cracks.

I often use tools such as Microsoft Outlook for managing calendars and scheduling, Slack for quick team communication, and project management software to keep track of tasks and deadlines. This enhances efficiency in my work.

My approach to planning company events involves first understanding the objectives and audience. I organize the logistics meticulously, from venue selection to activity planning, ensuring that every detail contributes to a successful event experience.