Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We’re looking for innovators, who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we will support yours of expanding your personal network and developing skills, whether you are new to the field or an industry thought-leader. At Northrop Grumman, you will have the resources, support, and team to do some of the best work of your career.

Northrop Grumman's Chief Information and Data Office (CIDO) is seeking a highly motivated individual to perform an administrative assistant statement of work for the Aeronautics Systems Sector CIDO PMO supporting two CIDO Information Technology Directors located in Melbourne, FL.

Note: Due to the classified nature of the work being performed, this position does not offer any virtual or telecommute working options. Applicants are encouraged to apply, only if they are willing to work on-site.

Roles and Responsibilities include but are not limited to:

• Performing office functions such arranging meetings/conferences, preparing material, and setting up for meetings

• Answering phone calls and making proper referrals

• Making travel arrangements and creating expense reports that comply with current travel policies

• Placing i-Buy and p-card procurement orders

• Maintaining team distribution/access lists and seating charts

• Preparing charts, graphs, and presentations

• Must be detailed oriented, highly energetic, and possess excellent oral and written communication skills.

• Proactive engagement with team, should work to anticipate, and actively anticipate future conflicts and issues and engage team to resolve prior to them becoming issues

• Serves as a focal point for the organization and communicates with internal and external customers and executives professionally representing the corporation and organization

• Assists in event planning and activities of major organization initiatives and reviews.

• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

• The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

• Obtaining inputs and compiling weekly data for status reporting.

Basic Qualifications:

• High School diploma or equivalent and 6 years additional education and/or related experience

• Experience with purchasing tools (iBuy, SAP, or similar).

• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).

• Experience in reviewing and editing written material for correct spelling and grammar

• Prior experience hosting customer visits, ordering and setting up meals for visitors and internal stakeholder meetings.

• Experience utilizing outstanding verbal, written communication and interpersonal skills.

• Candidates must have the ability to obtain, and maintain, access to DOD Secret level security clearance as a condition of continued employment.

• Candidates must have the ability to obtain, and maintain, access to Special Programs as a condition of continued employment.

Preferred Qualifications:

• Associate’s degree and 10 years of additional education and/or related experience.

• Active Secret, Top Secret, TS/SCI, SAP/SAR access, or Polygraph is preferred.

• Experience coordinating conference calls and shared link applications.

• Experience with Concur (or similar) travel and expense reporting system for reporting domestic travel.

• SharePoint (or equivalent), and intranet/internet proficiency.

• Experience with compiling and generating reports and presentations.

• Experience proofreading and correcting documents for grammatical errors.

• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.

• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.

• Must have experience in supporting a variety of senior management levels and administrative support within an organization.

• Must be able to interface with executive level internal and external contacts with considerable autonomy.

• Familiarity with Northrop Grumman’s specific systems (SAP, Concur, Facilities requests, IBUY, etc.).

We offer flexible work arrangements, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment.  Our Employee Resource Groups (ERGs) offer opportunities to be a friend, be active, be a volunteer, be a leader, be recognized, and to be yourself.  At Northrop Grumman, we are on the cutting edge of innovation.  Our diverse portfolio of programs means there are endless paths to cultivate your career.  We also offer exceptional benefits/healthcare, a 9/80 work schedule, and a great 401k matching program.  Come join us!

Salary Range: $55,800.00 - $93,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.