Senior Executive, Events & Operations

The Senior Executive, Events & Operations at NTU is tasked with a variety of important responsibilities. These include planning and coordinating career fairs, employer panels, and other networking events. This role involves working closely with various stakeholders to secure participation, overseeing logistical arrangements for successful event execution, and managing office administration to ensure smooth operations. Additionally, this position entails preparing reports based on feedback from events to improve future initiatives.

To qualify for the Senior Executive, Events & Operations role at NTU, applicants should possess a Diploma or Bachelor’s degree in fields like Business Administration, Event Management, or Communications. Relevant work experience of 2 to 3 years in an academic environment or a similar setting is preferred. Strong interpersonal and communication skills along with proficient knowledge in Microsoft Office and organizational abilities are also essential.

Essential skills for the Senior Executive, Events & Operations role at NTU include strong time management and organizational abilities, effective communication skills for stakeholder engagement, and problem-solving aptitude in a fast-paced environment. A detail-oriented mindset, analytical skills, and proficiency in Microsoft Office are also critical for success in this position.

The Senior Executive, Events & Operations at NTU plays a vital role in supporting student career development by organizing events that connect students with employers, fostering networking opportunities, and enhancing employability skills through workshops. By managing and executing these events effectively, they help create an environment where students can engage with industry professionals and gain valuable insights into various career pathways.

The work environment for the Senior Executive, Events & Operations at NTU is vibrant and collaborative. You will have the opportunity to work with various departments, engage with students and employers, and contribute to a culture that prioritizes career development and student success. This role offers a mix of administrative functions and creative event planning, making every day unique and engaging.

When answering this question, provide examples from your past experiences where you successfully organized an event. Mention your specific role in the planning process, the challenges you faced, and how you overcame them to achieve a successful outcome. Highlight your ability to manage logistics, work with vendors, and bring together various stakeholders.

To effectively answer this question, discuss your approach to time management and prioritization. Mention specific tools or methods you use, such as to-do lists or project management software, and give an example of a time when you successfully juggled multiple high-priority tasks, ensuring nothing fell through the cracks.

Your response should include specific strategies such as regular communication, setting clear expectations, and creating feedback loops to understand stakeholder needs. Share a relevant example where you maintained strong relationships with stakeholders, and how those relationships contributed to a successful event.

When discussing how you handle feedback, emphasize the importance of being open to constructive criticism and how you take actionable steps based on feedback received. You could provide an example of a past event where participant feedback influenced future planning, showcasing your adaptability and commitment to improvement.

For this question, share a specific instance where you encountered a conflict, whether it was a scheduling issue or a disagreement among stakeholders. Explain your approach to resolving the situation, the steps you took to ensure a positive outcome, and what you learned from the experience.

Discuss specific tools or software you have used in the past for event management, such as project management software like Trello or event registration tools. Explain how these tools have helped improve the efficiency and organization of your event planning processes, giving examples of successful events where you utilized them.

To answer this effectively, describe your knowledge of health and safety protocols relevant to event management. Discuss specific steps you take to ensure compliance, such as conducting risk assessments or having contingency plans in place, and provide an example of how you implemented these protocols during an event.

Emphasize the importance of teamwork by explaining how collaboration enhances creativity and resource management. Share an example of a successful event where teamwork was key, highlighting your ability to work across functions and bring out the best in each team member for collective success.

Discuss your strategies for aligning event goals with broader organizational objectives. This could include collaboration with leadership for input, setting clear metrics for success, and regularly reviewing these objectives during the planning process. Providing a practical example can illustrate your approach effectively.

This question is your opportunity to express what draws you to NTU specifically. Talk about your passion for education, commitment to student development, and how you believe your skills can contribute to shaping successful career pathways for students. Be genuine and align your career goals with NTU’s mission.