Senior Executive Assistant

The Senior Executive Assistant at Okta is responsible for managing the daily schedule of the Chief Product Officer and VP of Design. This includes coordinating travel plans, processing expense reports, supporting executive operations, and facilitating communication across teams. You'll also be tasked with managing contact priorities and leading various team events, ensuring smooth operations in a fast-paced environment.

To excel as a Senior Executive Assistant at Okta, candidates should have at least 8 years of experience supporting C-level executives, with a proven record of interacting professionally with various stakeholders, including customers and board members. Skills in time management, organization, and the ability to handle confidential information are essential. Additionally, familiarity with web-based scheduling tools and the flexibility to handle complex travel arrangements across multiple time zones are crucial.

Okta encourages a culture of learning and development, providing resources for its Senior Executive Assistants to enhance their skills and advance their careers. From ongoing training sessions to opportunities for cross-departmental collaboration, Okta is committed to helping employees grow both personally and professionally in a supportive environment.

The work environment for the Senior Executive Assistant at Okta is fast-paced and collaborative. The role offers high visibility within the company, requiring adaptiveness and quick decision-making. You’ll work closely with senior leaders, supporting their needs while fostering strong connections across teams in a friendly and innovative culture.

At Okta, Senior Executive Assistants enjoy a comprehensive benefits package that includes health, dental, and vision insurance, a 401(k) plan, flexible spending accounts, and paid leave. Additionally, the company promotes work-life balance and job satisfaction, providing tools and resources to ensure employees can perform at their best.

In a fast-paced role like a Senior Executive Assistant at Okta, prioritization is key. I assess tasks based on deadlines, the impact on executive goals, and any urgent requests. Additionally, I maintain open communication with executives to align on priorities, ensuring that I stay ahead of their needs and manage expectations effectively.

Certainly! In a previous position, I was tasked with organizing an important offsite meeting with a tight deadline. Complications arose when a key speaker canceled last minute. I quickly researched alternatives, reached out to contacts, and managed to secure another high-caliber speaker. This not only saved the meeting but also impressively demonstrated our team's adaptability.

I am well-versed in various web-based collaboration and scheduling tools such as Google Workspace, Microsoft Office Suite, and project management software like Asana or Trello. My experience with these tools allows me to streamline communication and increase efficiency while managing complex schedules across time zones.

Confidentiality is paramount in a role like this. I adhere to strict protocols for handling sensitive information, always ensuring documents are securely stored. I understand the importance of discretion when discussing company strategies and executive matters, which I treat with the utmost respect.

Adapting to changing priorities is part of being a successful Senior Executive Assistant. I focus on being flexible and proactive—monitoring ongoing projects and potential changes so I can respond quickly if something unexpected arises. Maintaining a positive mindset and open communication with my executives helps navigate these changes smoothly.

I utilize clear and concise communication techniques, ensuring that I tailor my messaging based on the audience. Regular check-ins and updates with both executives and team members help maintain alignment on progress and expectations, fostering a collaborative work environment.

My experience coordinating travel for multiple executives includes booking flights, arranging accommodations, and managing itineraries with attention to detail. I ensure that travel schedules are organized based on time zones and appointments while anticipating any last-minute needs or changes to provide seamless travel experiences.

Preparation is key for successful meetings. I gather relevant materials, prepare agendas, and confirm attendance with key participants in advance. I also ensure that the meeting space is organized and equipped with necessary technology, allowing executives to focus on the discussions.

Handling stress effectively is important in a fast-paced setting like at Okta. I prioritize self-care, practice time management, and use organizational tools to maintain clarity in my tasks. Reassessing work priorities regularly helps me remain calm and focused, ensuring high performance even under pressure.

I am motivated by the opportunity to support dynamic leaders and to contribute to the broader success of the team. Being an instrumental part of an organization like Okta, where innovation and collaboration thrive, inspires me to continually improve and provide my best work.