Admissions and Development Director

Description

Job Summary

The Admissions and Development Director fulfills the mission of the Catholic school by planning and implementing the overall admission process for the school and by planning, guiding, and evaluating the development efforts of the school in fundraising, marketing, event planning, grant writing, communication, alumni affairs and public relations. The Director of Admissions and Development Director has decision-making responsibilities within essential job functions, in keeping with school policies.  The position is hired and evaluated by the principal. 

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Essential Duties

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese.
• Maintains confidentiality regarding school matters and shows leadership toward advocating the mission of the school.
• Presents the school to prospective families through proactive communication, outreach, and events.  Plans and implements a comprehensive admission program including tours, open houses, shadow visits, and orientations for prospective families.
• Serves as the primary relationship manager with all prospective families with timely communication and directs admissions process from point of inquiry through enrollment.
• Prepares admission material, engages a parent enrollment committee and maintains admissions marketing on the website, with outreach to parishes, and collaboration with local family businesses, childcare centers, and religious education programs.
• Maintains the accuracy of the school’s student/family database and serves as the school resource for questions/training.
• Provides insight and input into the strategy and design of marketing initiatives to drive prospective families to consider Holy Trinity Catholic High School .
• Communicates effectively within the school community and with administration, faculty, and parish.
• Meets staff development guidelines as set forth by the Diocese/local administration.
• Demonstrates professionalism in conduct, demeanor, and work habits.
• Maintains a work schedule that maximizes availability to the school, students and staff.
• Supports office staff and their work as needed.
• Prepares statistical reports as needed.
• Maintains the schools archiving system for student records.
• Maintains photography permissions and shares with school personnel and Development Office.
• Plans for and supports the preparation of the family directory.
• Plans the overall development program in keeping with school needs, the Strategic Plan and budget objectives.
• Collaborates effectively with the principal, Development Committee, school associations, committee chairs and volunteers.
• Oversees Development staff in a manner that ensures effective and efficient practices, and customer-focused work habits.
• Ensures effective work practices in financial accounting and reconciliation, database management,  gift recording, donor acknowledgement and stewardship.
• Maintain records on current and prospective donors.
• Ensures that practices are in compliance with school, Diocesan, city, county and state regulations.
• Communicates effectively with the faculty and staff and keeps them informed of upcoming development activities
• Meet staff development guidelines as set forth by the Diocese/local administration.
• Demonstrates professionalism in conduct, demeanor, and work habits.
• Collaborates with others to enhance the work environment.
• Conferences with others upon request and responds to messages in a timely manner.
• Demonstrates gains in development goals and objectives that are in keeping with the Strategic plan and budget objectives, and a willingness to respond to program needs.
• Serves as a member of the Endowment Committee as requested.
• Attends and participates as needed in faculty meetings as well as professional and  community organizations.

Knowledge, Skills, and Abilities

• Knowledge of the basic teachings of the Catholic Church 
• Able to serve as a professional ambassador and representative of the school 
• Able to communicate effectively in both written and verbal form 
• Able to work well with others in the school community
• Skill in handling multiple tasks simultaneously 
• Skill in organizing and relating information in an understandable format
• Skill in job appropriate technology 

Minimum Qualifications

Education:

• Bachelor’s degree

Experience:

• Experience in school admissions, with direct and primary responsibility for managing relationships with prospective families OR equivalent in a sales, recruiting, or marketing role.
• Development or related field preferred

Certifications and Training:

• Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress
• Required to work a full school day
• Required to work in standard school and office conditions 

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.