Executive Assistant (AI/Tech w/ startup experience)

The Executive Assistant role at Pearl Talent involves a wide range of responsibilities, including managing complex calendars, scheduling meetings, overseeing operational coordination, and supporting the leadership team with effective communication. You will also handle travel logistics and assist with project management tasks to ensure timely completion of key deliverables.

To qualify for the Executive Assistant position at Pearl Talent, candidates should demonstrate strong organizational skills, have experience supporting executives, and possess excellent written and verbal communication abilities. Proficiency in productivity and project management tools is also important, along with a background in tech or AI environments preferred but not mandatory.

The Executive Assistant position at Pearl Talent is fully remote, allowing you to work from anywhere. The role requires full-time commitment with 40 hours per week that overlap with Central European Standard Time business hours, making it a flexible opportunity for candidates in the Philippines.

Pearl Talent offers a variety of benefits for the Executive Assistant role, including generous paid time off (10 days per year), remote working flexibility, direct mentorship from international industry experts, and opportunities for learning and development. You will also have access to community-oriented activities like annual retreats and potential retention bonuses.

At Pearl Talent, career development is a key focus. As an Executive Assistant, you will benefit from ongoing access to professional growth resources, direct mentorship from experienced professionals in the industry, and opportunities to network globally. This support framework helps you advance your career within a thriving AI-driven environment.

When answering this question, provide concrete examples of how you've successfully managed complex calendars in previous roles. Discuss tools you've used, how you prioritize meetings, and how you handle scheduling conflicts to ensure the executive's time is optimized.

In your answer, emphasize your understanding of the importance of confidentiality in an Executive Assistant position. Discuss the protocols you've followed in previous roles and offer examples of how you maintained discretion while handling sensitive information.

Be specific about the project management tools you've used, such as Notion, Trello, or Asana. Highlight your experience in coordinating tasks, tracking progress, and collaborating with team members, showing your ability to keep projects on track.

Explain your approach to task prioritization, such as using list-making strategies, time management techniques, or digital tools. Emphasize your ability to adapt and shift priorities based on urgent needs or executive requests.

Describe a specific event you organized, outlining the planning process, logistics you managed, and the outcomes. Discuss any challenges you faced and how you overcame them, emphasizing your problem-solving skills.

Discuss your preferred communication methods, such as email, Slack, or video calls. Provide examples of how you tailor your communication styles to different audiences, ensuring clarity and understanding.

Share the strategies you use to maintain attention to detail, such as reviewing your work thoroughly before submission or using digital tools for double-checking information. Cite examples where your attention to detail made a positive impact.

Research the company beforehand and articulate your understanding of its mission within the education sector using AI. Explain why you're passionate about this mission, and how you believe your skills as an Executive Assistant can contribute positively.

Be honest about potential challenges related to a fast-paced startup environment and discuss how your adaptability and problem-solving skills will help you tackle those challenges effectively.

Express your enthusiasm for the role, mentioning your alignment with the company’s values, interest in working in tech and AI, and your eagerness to support leadership in making a tangible impact in the education sector.