Program Specialist I-IV

Agency

Department

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Specialist provides administrative, operational, and programmatic support for the Thomas and Joan Read Center for Distribution Research and Education (Read Center). This role is responsible for coordinating events, managing industry partnerships, facilitating communications, overseeing administrative processes, and supporting strategic initiatives. The Program Specialist plays a vital role in advancing the Center’s mission by engaging with faculty, students, and industry professionals.

Key Responsibilities:

Program Coordination & Center Support

• Plan, develop, implement, coordinate, and monitor specialized programs, projects, and services, including conferences, seminars, workshops, and industry events.
• Assist with the overall operations of the Read Center by managing day-to-day tasks, strategic initiatives, and long-term projects.
• Develop and assess programs, ensuring compliance with university policies and procedures.
• Assist with center-related reporting, including annual reports, proposal documentation, and performance metrics.
• Interpret policies, rules, and regulations and ensure compliance.

Administrative & Financial Support

• Process purchases for the center and maintain a ProCard for use by center leadership, ensuring timely reconciliation and reporting.
• Coordinate travel arrangements for faculty, students, and staff, including preparing itineraries and processing travel-related documents in Concur
• Maintain files, confidential records, and documentation in accordance with university guidelines.
• Prepare and maintain budgets, reports, and other financial documents.
• Provide administrative support for faculty, staff, and students affiliated with the Read Center.

Communications, Marketing & Events

• Coordinate logistics for center events, including scheduling, travel, speaker coordination, AV setup, and promotional efforts.
• Develop, edit, and update communications materials such as presentations, reports, social media content, and marketing collateral.
• Serve as the primary point of contact for events and meetings, ensuring effective engagement with participating organizations.
• Manage social media and digital marketing efforts to promote center initiatives.

Industry Engagement & Stakeholder Relations

• Maintain and foster relationships with industry partners, faculty, and students.
• Support and organize industry engagement activities, including workshops, seminars, and short courses.
• Serve as the liaison between the Read Center and external stakeholders, ensuring effective communication and collaboration.

General Responsibilities

• Exhibit professionalism, customer service, and discretion in handling confidential matters.
• Participate in university, division, and department committees and task forces.
• Perform other duties as assigned.
• Requires occasional evening, night, weekend, and holiday work.

Qualifications* 

We are recruiting for a level I, II, III, or IV Program Specialist to support the Thomas and Joan Read Center for Distribution Research and Education (Read Center).

Minimum qualifications for a Program Specialist I: 

• Bachelor's degree or equivalent combination of education and experience with no prior experience.

Minimum qualifications for a Program Specialist II: 

• Bachelor's degree and two years of related experience or equivalent combination of education and experience.

Minimum qualifications for a Program Specialist III: 

• Bachelor's degree and three years of related experience or equivalent combination of education and experience.

Minimum qualifications for a Program Specialist IV: 

• Bachelor's degree and six years of related experience or equivalent combination of education and experience.

The well-qualified candidates would possess the following: 

• Strong organizational, communication, and problem-solving skills.
• Ability to multitask, manage deadlines, and work independently or collaboratively.
• Proficiency in Microsoft Office, Google Drive, and general office applications.
• High attention to detail and ability to exercise sound judgment.
• Experience using scheduling tools (Outlook, When2Meet, DoodlePoll, Calendly).
• Familiarity with design and website software (Publisher, Photoshop, Canva, etc.).
• Proficiency in Zoom, Slack, and other communication platforms.
• Experience in event planning, marketing, or stakeholder engagement.

Work Location:

• Main Campus – College Station, TX.

About Engineering Technology and Industrial Distribution

The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance: https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.