Project Scheduler - Facilities & Infrastructure Projects

As a Project Scheduler at CARIAN, you'll take charge of developing and maintaining project schedules for major facilities capital improvement programs. You'll be collaborating with project managers and field teams to gather necessary updates, track schedule performance, and flag any potential risks. Delivering regular progress updates and ensuring that schedule data aligns with overall project controls are vital aspects of your role, making effective communication and attention to detail crucial.

To be considered for the Project Scheduler position at CARIAN, you'll ideally have 3-5 years of experience in scheduling, particularly within infrastructure, facilities, or construction. Proficiency in tools like Primavera P6 and Microsoft Project is essential, along with a solid understanding of scheduling best practices and the critical path method (CPM). A Bachelor's degree in Engineering, Construction Management, or a related field is preferred, and excellent communication skills are necessary for this collaborative environment.

CARIAN offers a collaborative work culture where you're surrounded by sharp, passionate professionals who appreciate your contributions. The position is hybrid, allowing flexibility with up to three days a week in the office, which promotes balance while you work on impactful infrastructure projects. Our commitment to purpose-driven work means that everyone here is invested in supporting critical community resilience projects.

For the Project Scheduler role at CARIAN, proficiency in Primavera P6 and Microsoft Project is crucial. These tools will be your primary resources for developing and maintaining project schedules. Familiarity with scheduling best practices, the critical path method, and effective communication tools will also enhance your ability to manage timelines and collaborate with teams effectively.

CARIAN stands out as an attractive employer for a Project Scheduler due to its focus on purpose-driven work and a strong industry reputation. You'll have opportunities to develop your skills and advance your career while working on high-visibility projects. Additionally, our competitive total rewards package, including benefits and 401(k) matching, demonstrates our commitment to valuing our employees.

When answering this question, highlight your familiarity with software like Primavera P6 and Microsoft Project. Give specific examples of projects where you've utilized these tools, focusing on how you managed schedules, tracked performance, and adjusted timelines based on project needs. Emphasizing your problem-solving skills and adaptability will showcase your readiness for the role.

Discuss your proactive approach to mitigating project delays. Explain how you track schedule performance and identify potential risks early on. Share techniques you've used in the past to communicate with stakeholders about delays while emphasizing your problem-solving strategies for getting back on track.

Effective communication is key in a Project Scheduler role. Highlight your methods, such as regular updates, progress meetings, and using visualization tools to present data clearly. Discuss how you encourage open communication among team members, ensuring everyone is aligned and informed about project timelines and changes.

When discussing the critical path method (CPM), define it clearly and explain its importance in project scheduling. Provide examples of how you've applied CPM in past projects to identify critical tasks, manage dependencies, and adjust timelines accordingly. This will demonstrate your analytical skills and understanding of scheduling best practices.

Explain your method for prioritizing tasks when managing multiple projects. You might discuss using a combination of risk assessment, deadlines, and stakeholder input to determine what needs immediate attention. Emphasize your organizational skills and ability to juggle multiple priorities while maintaining quality.

Share a specific challenge you've encountered in project scheduling, focusing on the situation, the actions you took to resolve it, and the outcome. Highlight your problem-solving abilities and how you learned from the experience, which can reflect positively on your readiness for similar challenges at CARIAN.

Discuss your routine for maintaining schedule accuracy, which might include regular updates with team members, using tracking tools, and reviewing performance metrics. Highlight your attention to detail and commitment to providing stakeholders with current, relevant information on project timelines.

Detail how you prepare and present progress reports to stakeholders effectively. You might explain your use of visualization tools, presentations, or written reports, ensuring clarity and engagement. Emphasizing the importance of tailoring your communication style to the audience shows your adaptability.

Provide an example of a challenging interaction with a stakeholder, highlighting your approach to managing their expectations and concerns. Focus on your communication skills and ability to find common ground while emphasizing collaboration and problem resolution.

Explain how feedback from team members and stakeholders is instrumental in your scheduling process. Discuss how you actively seek input to enhance accuracy and effectiveness, and how you incorporate this feedback to improve future scheduling practices, showcasing your commitment to continuous improvement.