Assistant Director, Athletics Advancement

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Job Details and Requirement:

BASIC FUNCTION:

The Assistant Director, Athletics Advancement supports and implements advancement activities for the CMS Athletics program, focusing on communication, solicitation, engagement and relationship management. Reporting to the Executive Director of Annual Giving, this role oversees all aspects of the CMS Annual campaign, and manages small portfolio of individuals with the capacity to make leadership-level gifts, especially in support of the upcoming Sports Bowl project. The Assistant Director, Athletics Advancement serves as a direct liaison to the coaching staff for fundraising activities, ensuring alignment with the athletics priorities. This role also manages all aspects of the CMS strategy and communications for the 1946 Challenges, which annually averages $500,000 in support from alumni, parents, and friends. The Assistant Director, Athletics Advancement fosters positive engagement outcomes, and proactively identifies and develops initiatives, both on- and off-campus, to continue to build and sustain a strong base of high-level philanthropic support.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This role works independently/collaboratively to perform the following essential duties and responsibilities:

• Collaborate with the Executive Director of Annual Giving and the Annual Giving team to implement a strategic plan for Athletics fundraising, ensuring alignment with CMS and College priorities and goals.
• Develop and execute the annual fund solicitation campaign for the CMS athletics program, including direct solicitation of CMS Annual Fund prospects by phone, email, or other channels. Work closely with other Development offices to align strategy and messaging for maximum impact and outcomes.
• Oversee all communications on behalf of the Advancement Athletics efforts, including but not limited to advertising, direct mail, phone and email. Explore additional ways to support CMS communications by partnering with external communications experts and strengthening partnership with the Office of Strategic Communications & Marketing. Collaborate with other Development offices to coordinate stewardship, acknowledgments, pledge fulfillment, credit card updates and other communications.
• Manage a portfolio of key athletics donors and prospects, focusing on the cultivation and solicitation of annual and major contributors. Partner with other gift officers as needed to facilitate leadership-level contributions to athletics initiatives, like the Sports Bowl.
• Track and analyze data to measure the effectiveness of the Athletics Advancement strategy, ensuring KPIs are achieved. Provide reports, projections and insights, and ensure data integrity in the College’s Advancement database (Raiser’s Edge).
• Work closely with the Alumni and Parent Engagement offices for support of athletics initiatives through the Alumni Association and Parent Network, other volunteer boards and committees, chapters. Maintain awareness of event development, calendar, and other engagement activities to provide alignment with athletics advancement priorities.
• Serve as the Advancement liaison to CMS program staff and athletes, ensuring Athletic Advancement priorities are integrated into the overall program and executed effectively.
• Identify and implement new Athletics stewardship opportunities to enhance donor relations with Athletics donors, ensuring alignment with broader engagement efforts.
• Other duties as assigned. 
   

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: Bachelor’s degree or equivalent combination of education and experience is required.

EXPERIENCE: A minimum of three years of experience is required, preferably in Advancement within a selective, private higher education setting or Athletics. At least two years of successful fundraising experience, including work on giving days and/or Advancement Communications is preferred. Experience managing volunteers is also preferred.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: 

• A high level of proficiency in Word, Excel, Outlook and other Microsoft Office software and Adobe Creative Suite, plus ability to learn and adapt to new software.
• Requires superior organizational skills, an ability to work independently with minimal direction.  Must be detail oriented.
• Requires excellent goal-oriented management skills.  Must have the ability to work collaboratively and professionally with student employees and volunteers.
• Flexibility and ability to juggle competing priorities and support numerous initiatives.
• Requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students.  Must have the ability to work effectively with volunteers, with the donor community, with the academic community, and with colleagues.
• Experience with database functions and queries, particularly with Blackbaud’s Raiser’s Edge.
• Proficiency in the use of mass e-mail software and the ability to manipulate attachments.
• Requires exceptional professional writing, editing, and analytical skills.  Must possess strong verbal skills.
• Collaborative spirit and service-oriented attitude.

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Regular hours may vary due to the needs of the College. Holiday, weekend, and evening work hours will be required to manage volunteers. Travel may be required. 

CLASSIFICATION AND STATUS:  This is a full-time, 12-month, year-round, exempt, benefits-eligible position.

Supervisor – AB1825: No

Mandatory Reporter – CA Penal Code: Yes

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act:   Yes

PHYSICAL REQUIREMENTS: This position may require the ability to lift materials and supplies for events, such as floral arrangements, chairs, podium, etc., up to 50 pounds.

SALARY RANGE: $68,640 - $72,000 per year.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.  

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop over time, accordingly the College reviews this job description on a periodic basis and make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.