Part-Time Office Manager, Chicago

As a Part-Time Office Manager at Viant Technology Inc., you will be responsible for a variety of duties that ensure the efficient operation of our Chicago office. This includes greeting and directing visitors, managing office and kitchen supplies, handling catering orders for weekly meals, maintaining cleanliness, submitting facility work orders, and assisting with organization-wide projects. Your role is crucial in supporting the office’s daily functions.

To excel as a Part-Time Office Manager at Viant Technology Inc., you should have excellent attention to detail, strong verbal and written communication skills, and solid time management abilities. Experience with Outlook for managing calendars, proficiency in Microsoft Office and Google Docs/Sheets, and a proactive approach to problem-solving are also advantageous. While a Bachelor's Degree is a bonus, relevant experience and a positive attitude are key.

The work schedule for the Part-Time Office Manager position at Viant Technology Inc. is typically from 10 a.m. to 2 p.m. on Mondays and Wednesdays. This flexible part-time schedule allows for a balance between work commitments and personal life while providing valuable experience in the advertising industry.

The Part-Time Office Manager plays a vital role in maintaining the operational efficiency of Viant Technology Inc.’s Chicago office. By ensuring that office logistics run smoothly and helping to foster a welcoming environment, you will directly contribute to team productivity and support our goal of delivering innovative advertising solutions.

The hourly compensation for the Part-Time Office Manager position at Viant Technology Inc. is $20 per hour. This competitive rate reflects the responsibilities of the role and the company’s commitment to attracting and retaining talented individuals who contribute to our success.

In answering this question, highlight any previous roles you've had where you managed office supplies or inventory. Discuss specific tools or systems you used to track inventory levels and your approach to ensuring that supplies were always stocked and organized.

To tackle this question, describe your organizational strategies. Mention methods like making to-do lists, using digital calendars, or prioritizing tasks based on urgency or deadlines. Share an example of how you successfully managed competing priorities in a past role.

To approach this question, think of a specific example where you identified an issue and took initiative to resolve it. Explain the steps you took, who you involved, and the positive outcome. This demonstrates your problem-solving skills and proactive attitude.

In your response, emphasize your understanding of the importance of confidentiality. Discuss protocols you’ve followed in previous roles for handling sensitive information, such as limit access to authorized personnel only and securely storing documents.

Share the specific tools you've worked with, such as Microsoft Office Suite, Google Workspace, or project management software. Discuss how you've used these tools effectively to streamline office management tasks and improve productivity.

In your answer, express your enthusiasm for the advertising industry and interest in working for a company like Viant Technology Inc., which is known for its innovation. Mention how the role aligns with your skills and career aspirations.

Describe your approach to first impressions, emphasizing friendliness and professionalism. Discuss the importance of making visitors feel welcome, guiding them to the right location, and ensuring they have a positive experience.

Share any tools or techniques you've used for managing schedules across time zones. Discuss the importance of clear communication and flexibility, and share an experience where you successfully coordinated a meeting or event involving multiple locations.

Discuss your past roles where you handled meal orders, setup, or event planning. Emphasize your attention to detail and ability to ensure that everything runs smoothly, from ordering to execution, ensuring all participants have a great experience.

In your response, discuss specific habits and routines you follow to keep an office clean and organized. Mention the importance of teamwork and encouraging others to participate in maintaining a tidy work environment.