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Executive Administrative Assistant - job 2 of 21

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This position will support several executives within Visa’s Value Added Services Risk and Identity Solutions, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature.

This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.

Essential Functions:

Proactive Calendar Management: Lead and manage executive calendars, including scheduling and setting up meetings, making logistical arrangements, and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively and professionally collaborate with Leadership, Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

Understand the organization and how to “get things done with a smile” by leveraging a combination of your professional network and formal channels
Apply consistent judgment to organize and prioritize across a complex global organization
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Executive Administrative Assistant, Visa

Are you ready to take your career to the next level as an Executive Administrative Assistant at Visa in San Francisco? This role is perfect for an organized individual who thrives in a dynamic environment and enjoys supporting high-level executives within the Value Added Services Risk and Identity Solutions team. You will be the backbone of the executive team, managing busy calendars, scheduling meetings, and handling logistics with a proactive mindset. Your days will be filled with the excitement of arranging complex international travel itineraries, planning team events, and serving as a key liaison between various professionals both internally and externally. In this role, you'll also handle expense management by preparing accurate reports and approving expenses for team members. It’s essential that you have a solid grasp of company policies and can navigate the organization effectively, all while maintaining discretion and professionalism. The ideal candidate is someone who enjoys staying three steps ahead, anticipating needs and fostering a smooth workflow. In addition to your superb communication skills, you should have the ability to manage a high volume of emails and synthesize actions quickly. If you're enthusiastic about working closely with senior leadership and making a significant impact in a well-known company, apply now to be a part of Visa’s innovative culture in San Francisco!

Frequently Asked Questions (FAQs) for Executive Administrative Assistant Role at Visa

What are the responsibilities of an Executive Administrative Assistant at Visa?

As an Executive Administrative Assistant at Visa, your responsibilities will include managing executive calendars, arranging international travel, planning meetings and events, liaising with various stakeholders, and managing expenses. You'll need to be proactive, ensuring that the executives you support have everything they need to succeed, from scheduling important meetings to anticipating travel arrangements well in advance.