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Sr. Executive Administrator - job 2 of 5

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The role provides direct administrative support for the head of Global Investor Relations at Visa as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems and analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

Efficiently manage the inbox for senior executive and Investor Relations group.
Coordinate and manage executive schedules, including arranging thousands of complex meetings annually, both internally and externally. This includes relationships with thousands of investors and 40 sell-side analysts. In addition to scheduling meetings, this means anticipating and prioritizing scheduling needs based on deadlines and deliverables. This will require coordination with the office of the CEO, CFO and other Visa leaders and stakeholders.
Serve as a liaison between client executives and internal teams.
Coordinate high-level external and complex global meetings. Engagement types include quarterly earnings-related tasks, conferences, non-deal roadshows, internal prep and external investor calls and meetings, and any special projects (as requested).
Manage administrative processes such as Travel & Expense (T&E) and purchasing for large, global organizations.
Oversee budgeting, expense reporting, and financial recordkeeping.
Perform administrative support duties, including but not limited to drafting and typing correspondence, proofreading and formatting business documents or broad communications, making copies and preparing them for signatures, directing inquiries to the proper party within the team, and maintaining and ordering office supplies
Assist in the preparation of executive-level reports and presentations, leveraging advanced technology skills.
Maintain a high level of detail and organization to prevent enterprise-level errors.
Regularly interface and liaise with client executives.
Frequently interact with senior executives and all organizational levels, requiring a high degree of independence and empathy.
Exercise the ability to redirect or push back on behalf of the executive while maintaining positive rapport and professionalism.
Independently manage complex tasks, proactively identify and resolve issues, and plan ahead to ensure smooth operations.
Provide dedicated support to senior executives, specifically supporting s Senior Vice President (SVP).

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership and site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Average salary estimate

$90000 / YEARLY (est.)

min

max

$80000K

$100000K

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What You Should Know About Sr. Executive Administrator, Visa

Are you ready to take your career to new heights? Visa is on the lookout for a skilled Sr. Executive Administrator based in the vibrant city of San Francisco! In this pivotal role, you’ll provide direct administrative support for the head of Global Investor Relations and assist other team members with various tasks. This job is not just about managing schedules; it's about becoming a trusted right-hand partner. You’ll be handling sensitive information, coordinating complex meetings with investors and analysts, and ensuring seamless communication across teams. Your organizational prowess will be put to the test as you coordinate high-level global meetings and manage essential administrative processes like budgeting and expense reporting. By leveraging your advanced tech skills, you’ll create polished executive reports and presentations that drive decisions. Plus, as a hybrid position, you will enjoy the flexibility of working both remotely and in the office – striking the perfect work-life balance. If you thrive in a fast-paced environment and have a knack for problem-solving, then the Sr. Executive Administrator role at Visa is calling your name. Join us and help shape the future of business communication in a globally recognized company!

Frequently Asked Questions (FAQs) for Sr. Executive Administrator Role at Visa

What are the key responsibilities of a Sr. Executive Administrator at Visa?

As a Sr. Executive Administrator at Visa, your core responsibilities will include managing the executive's inbox, coordinating complex meeting schedules with stakeholders, and liaising between client executives and internal teams. You’ll also handle high-level global meetings, oversee budgeting and financial reporting, and provide general administrative support. It's a multifaceted role that requires exceptional organizational skills and the ability to work with sensitive information.