Executive Assistant

As an Executive Assistant in our Metro Manila branch, you'll manage complex schedules, serve as the primary point of contact for communications, organize meetings, and coordinate travel arrangements. You’ll also handle confidential information, support internal events, and collaborate closely with other administrative professionals to ensure seamless operations.

To apply for the Executive Assistant position, you should have at least 3 years of experience supporting C-level executives, proficiency in Asana, and excellent English communication skills. A bachelor's degree or any relevant certification is required, alongside strong organizational skills and a willingness to learn new technologies.

Yes, proficiency in Asana is a crucial requirement for our Executive Assistant position. As a key project management tool, Asana helps streamline task management, ensuring that you can effectively support multiple leaders and keep track of various priorities.

The work environment for our Executive Assistant position is fully remote, promoting a supportive culture. You’ll have the flexibility to work from home while collaborating with a dedicated team that values inclusivity, career growth, and providing a fun and engaging workplace.

As an Executive Assistant, you can expect a range of benefits, including health insurance, performance incentives, paid training, and stable job security. We also prioritize upskilling opportunities, ensuring that you have the tools and resources to grow your career within our organization.

When prioritizing tasks, I review deadlines and the importance of each task in relation to the executive's goals. I communicate regularly to adjust priorities as necessary and leverage tools like Asana to keep everything organized.

I have extensive experience managing schedules for multiple executives. This includes calendar management across time zones, ensuring I understand each executive's priorities, and coordinating with other departments to streamline tasks and communications effectively.

To manage a busy schedule, I use digital calendar tools to set reminders, block time for important tasks, and maintain open communication with the executives to ensure alignment on priorities and upcoming commitments.

Handling confidential information requires discretion and professionalism. I ensure that sensitive documents are securely stored, only shared with authorized personnel, and that communication regarding confidential matters is conducted in a private and secure manner.

I am proficient in tools like Asana for task management, GCal for scheduling, and Slack for communication. Additionally, I am well-versed in productivity software such as Microsoft Office and Google Suite, which help streamline my workflow.

I ensure effective communication by setting up regular check-ins, using collaborative tools like Slack, and sending updates on priorities. Additionally, I actively listen and encourage open feedback to foster a transparent communication culture.

For travel coordination, I start by understanding the travel needs and preferences of the executive. I research options, provide itineraries, and ensure all arrangements are carefully vetted to avoid last-minute changes, always keeping a backup plan in mind.

In a previous role, there was a situation where multiple meetings were scheduled back-to-back with tight deadlines for meeting materials. I prioritized tasks, coordinated with team members to delegate responsibilities, and utilized tools like Asana to track progress, ensuring we met the deadline effortlessly.

I maintain organization by using digital tools for task management and scheduling, setting up daily and weekly reviews of my tasks to stay on top of deadlines, and creating structured systems for filing and documentation so I can easily access information when needed.

I am motivated by the opportunity to support leaders in achieving their goals. Helping an executive maintain organization and efficiency allows me to feel connected to the bigger picture of the organization's success, which drives my passion and commitment to the role.