Executive Assistant with Construction Industry Background (Remote - For Pooling)

As an Executive Assistant at Wing, you'll manage executive calendars, schedule meetings and travel, prepare construction-related reports and presentations, and maintain organizational documentation. Coordination of communication across stakeholders and monitoring project timelines are also key duties.

To qualify for the Executive Assistant position at Wing, candidates should have a minimum of 3 years of experience supporting C-level executives, preferably in the construction industry. A Bachelor’s degree in Business Administration or a related field is preferred, alongside strong organizational and communication skills.

Yes, the Executive Assistant position at Wing is fully remote. This offers you flexibility while being part of a supportive team that values work-life balance and career progression.

The salary for the Executive Assistant position at Wing ranges from PHP 53,000 for entry-level candidates with 1-3 years of experience to PHP 80,500 for expert-level candidates with over 5 years of experience. This also includes health insurance and performance incentives.

As an Executive Assistant at Wing, you'll need proficiency in MS Office Suite and familiarity with project management software. Technical requirements also include a reliable computer and a stable internet connection for effective communication and collaboration.

When discussing your experience in managing executive calendars, emphasize your organizational skills in scheduling meetings and prioritizing tasks efficiently. Share specific examples where you successfully navigated conflicting schedules and ensured all appointments were met.

Explain your strategies for maintaining confidentiality, such as using secure cloud storage, limiting access to sensitive documents, and adhering to company policies on information handling. Highlight past experiences where you effectively managed confidential data.

Outline your process for preparing reports and presentations, including researching data, organizing information coherently, and tailoring content to your audience's needs. Provide examples of reporting on construction projects or other relevant subject matter.

Discuss your communication style and tools you might use, such as emails, project management software, or instant messaging. Emphasize your ability to convey information clearly and your experience in managing communications among executives, clients, and teams.

Share a specific example highlighting your multitasking abilities. Discuss how you prioritized tasks, maintained timelines, and updated all parties involved, ensuring nothing fell through the cracks while managing several projects at once.

Explain your methods for effective time management, such as using digital calendars, task lists, or prioritizing tasks based on urgency and importance. Provide an example where your time management led to improved efficiency in your work.

Discuss your adaptability and problem-solving skills. Share a past experience where you effectively managed a sudden schedule change and how you communicated this to all parties involved to minimize disruptions.

Provide details about a specific project you successfully managed, outlining your role, the challenges you faced, and how you achieved the desired outcome. Highlight any feedback from executives or teams about your contributions.

Identify your relevant skills and experiences that align with the Executive Assistant role. Discuss your background in the construction industry, highlighting how it equips you to handle specific responsibilities and contribute to the company's mission effectively.

Share the resources you use to stay updated on construction industry trends, such as attending webinars, reading industry publications, or participating in professional networks. Demonstrating your commitment to continuous learning can impress interviewers.