Manager, Equity Administrator

About 1Password:

We all have important information we need to manage, and protecting it should be easy. Over 150,000 businesses and millions of people log in to 1Password to unlock smart, simple access to everything they care about. Our vision is to create a safer, simpler digital future for everyone, and our culture values simplicity, honesty and a human-centric approach to solving problems. Come help us unlock peace of mind so everyone can stay safer online.

As the Manager, Equity Administration, you will oversee the administration and management of equity compensation programs, which can include stock options, ESPP and restricted stock units. You will be responsible for ensuring compliance with regulatory and tax requirements, external and internal reporting requirements and supporting employees in understanding their equity compensation. 

The ideal candidate will have a strong background in equity administration, exceptional attention to detail, and the ability to work collaboratively across departments.

This is a remote opportunity within Canada and the US.

• Minimum of 5 years of experience in a management role in equity administration and at least 1 year of people management experience.
• Proven track record of developing and implementing effective equity strategies that align with business objectives.
• Excellent analytical and problem-solving skills, with the demonstrated ability to interpret complex data, identify trends, and use insights to make data-driven decisions.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively across multiple departments and influence stakeholders at all levels.
• Detail-oriented mindset with strong attention to detail skills.
• Proven knowledge of equity regulations and applicable tax laws impacting equity transactions.
• Demonstrated expertise in using Excel to analyze large data sets (i.e. intermediate level for formulas, pivot tables, VLOOKUPs) and experience with other BI tools such as Looker or Tableau.
• Experience using an equity platform such as Shareworks.
• Experience with handling confidential information with a high level of integrity.
• Preferred: University degree or equivalent in business and/or commerce.
• Preferred: CEP certified or working towards the certification.

• Oversee the development, administration and reporting of equity administration and reporting processes (e.g, data analysis, reconciliation, and equity grant calculations) including the maintenance of accurate records of equity transactions  ensuring compliance with regulatory requirements and company policies.
• Contribute to the development and implementation of comprehensive equity management strategies aligned with the company's goals and objectives.
• Collaborate with key stakeholders to define and improve equity plans, ensuring they are competitive, compliant, and motivate desired behaviors.
• Manage the equity process and staff while providing guidance, performance feedback, and professional development opportunities.
• Collaborate with the HR team to research and advise on equity compensation issues, disputes and provide analysis to facilitate resolution.
• Perform ad hoc reporting, analysis and projects as required.

• Equity Administration
• Manage the administration and maintenance of equity programs, including new equity awards, option exercises, equity transactions, terminations and cancellations. 
• Coordinate with HR, Accounting, and Legal teams to ensure seamless execution of equity grants, exercises, and vesting events.
• Prepare and distribute equity-related communications to employees, including grant agreements, vesting schedules, and tax information. Manage the equity administration platform, ensuring data integrity and accuracy.
• Manage the communication between employees and the equity team by responding to employee inquiries on a timely basis.
• Work closely with the payroll team to ensure that withholding taxes for employee exercises are reported and captured accurately for payroll processing.
• Manage the monthly, quarterly, and year-end reporting of our equity incentive program, which includes the record keeping of equity activity in Shareworks.
• Prepare the quarterly reporting to the Board and and investor reporting
• Review the quarterly 409A valuation refresh and the management of the blackout periods.
• Maintain and update our system of record for changes in Shareworks  employee information including new hires, terminations, promotions.
• Ensure accuracy, timeliness and integrity of all equity information in Shareworks and our master filesReview monthly, quarterly and year-end reporting of our equity incentive program which includes the record keeping of equity activity in Shareworks.
• Partner with the accounting department to review the supporting documentation for the equity note disclosures for the quarterly and annual financial statements.

USA-based roles only: The annual base salary for this role is between $127,000 USD and $171,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

Canada-based roles only: The annual base salary for this role is between $111,000 CAD and $150,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.

What we offer:

We believe in working hard, and resting hard. We’re always looking for new ways to support our team members, but here’s a glance at what we currently offer:

Health and wellbeing

> 👶 Maternity and parental leave top-up programs

> 👟 Wellness spending account

> 🏝 Generous PTO policy 

> 💖 Company-wide wellness days off scheduled throughout the year 

> 🧠 Wellness Coach membership

> 🩺 Comprehensive health coverage

 Growth and future 

> 📈 Employee stock option program for all full-time employees 

> 💸 Retirement matching program

> 💡 Training budget, 1Password University access, and learning sessions 

> 🔑 Free 1Password account (and friends and family discount!) 

Flexibility and community

> 🤝 Paid volunteer days 

> 🌎 Employee-led DEIB programs and ERGs and ECGs

> 🏠 Fully remote environment

> 🏆 Peer-to-peer recognition through Bonusly

You belong here.

1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.

Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at nextbit@agilebits.com and we’ll work to meet your needs.

Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this, your talent partner would be happy to address them with you.

Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law.

Candidate Privacy Notice

When you apply for a position, refer a candidate, or are being considered for a role at AgileBits, Inc. (dba 1Password, 1Password, we, us, or our), your information is stored in Lever, in accordance with Lever's Service Privacy Notice. We use this information to evaluate your candidacy for the posted position. We also store this information, and may use it in relation to future positions to which you apply, or which we believe may be relevant to you given your background.

Candidates may also optionally choose to self-identify their race/ethnicity, gender identity, sexual orientation, age, and disability. These answers will help us evaluate our diversity and belonging efforts. You do not have to answer these questions—your answers will not be linked to your name or job application, will not be visible to the hiring manager reviewing your application, and will in no way affect your job application. If you have any questions about the collection or use of this information, please contact [dpo@1password.com].

When we have no ongoing legitimate business need to process your information, we will either delete or anonymize it. If you have any questions about how we use or process your information, or if you would like to ask to access, correct, or delete your information, please contact our privacy team at [dpo@1password.com] or through 1Password Support.