Accounting Assistant II - Arts & Sciences

Scheduled Hours

37.5

Position Summary

The Accounting Assistant is responsible for managing accounting processes for the general operations of the Chemistry Department.

Job Description

Primary Duties & Responsibilities

Travel Expenses

• Assist students, scientists, staff, and faculty in processing travel-related documents, explaining organizational policies/procedures as required.
• Calculate conversion rates for foreign travel.
• Collect supporting documentation.
• Enter expense reports and spend authorizations for approval, cross-referencing as necessary.
• Maintain records in accordance with the University’s record retention policy.

Reimbursements and Paying Invoices

• Receive requests for reimbursements.
• Collect supporting documentation.
• Enter expense reports and miscellaneous payments for approval in Workday.
• Process supplier invoices for payment.
• Maintain records in accordance with the University’s record retention policy.

Internal Service Deliveries (ISDs) and Customer Invoices (CIs)

• Responsible for inter- and intradepartmental billing for the department.
• Input invoices in Workday for services provided to external customers.
• Provide copies of Internal Service Deliveries to Principal Investigators (PIs) for review and approval.
• Process ISDs in Workday after PI approval.
• Maintain records in accordance with the University’s record retention policy.

Procurement Card Administration

• Process ProCards for the department, coding for accurate budget reporting for all cardholders.
• Maintain files and documentation and educate department personnel on policies; alert cardholders of prohibited practices/purchases.

Liaise with Tax Department and Central Accounting Offices

• Communicate with Tax and Accounting offices to complete accounting processes correctly with the most updated protocol.
• Communicate to the Chemistry Department about updates or changes to accounting, travel, etc. protocols.

Budget

• Provides reconciliation support for annual budget process.
• Monitors account balances, maintains open encumbrances, process journals and budget adjustments.

Perform other duties as assigned.

Preferred Qualifications

• Associate’s or Bachelor’s degree in accounting plus two years of experience.
• Knowledge of University accounting policies and procedures.
• Experience with University systems, specifically Workday.
• Attention to detail and accuracy in financial transactions and organization of supporting documentation.
• Ability to work independently with minimal supervision and manage competing priorities.
• Excellent written and verbal communication skills; able to confidently and effectively present information to individuals with varying roles and levels understanding of financial matters.
• Proficient Microsoft Office skills, specifically Excel and Word.
• Ability to adapt to changing protocols, regulations, etc.
• Maintaining confidentiality regarding financial transactions.
• Willingness and ability to learn and become proficient with new computer software to manage financial transactions.
• Knowledge of bookkeeping and/or finance.
• Customer service skills.

Required Qualifications

High school diploma or equivalent high school certification and two years office, payroll, accounting, or business experience.

Grade

G07-H

Salary Range

$18.36 - $28.47 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.