Accounting Associate

Accounting Associates

Overview:

Who we are: Jon Renau makes a difference in the lives of those experiencing hair loss. We are one of the world's leading international manufacturers of hair alternatives (wigs, hair pieces, extensions) & strive to deliver the most natural fiber options, fashion-forward styles, most comfortable cap designs and innovative hair solutions to the end wearer. We proudly partner with 2,000+ local boutiques, oncology centers, hospitals, large retailers and prominent e-commerce sites across the U.S. and the world to bring the end consumer the hair loss solutions they need.

What you can expect from us: We have a very talented, fun, creative, passionate, customer-centric team in a state-of-the-art environment in Carlsbad, CA. We focus on respect, communication, integrity and accountability and strive to continue to be an innovative leader in our industry while doing something very special to those we serve. At Jon Renau, we offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. Come grow with us and let us show you why good things really do come from Jon Renau.

Position Overview: We are looking for both an Accounts Receivable and Accounts Payable Associate.

Classification: Non – Exempt

Summary/Objective

The positions primarily involve:

AR: Maintaining the company’s receivables, including but not limited to processing payments & returns, helping reconcile account balances and supporting sales in correcting customer related issues. AP: processing vendor payments & credits, helping vendors reconcile their account balances, and supporting the company in correcting billing related issues

Both positions will be working closely with the Accounting Manger to prepare reconciliations, analysis, procedures, and other assigned tasks.

To be successful, you must be task-oriented and be able to prioritize well. Math competency is essential, as well as attention to detail. You must be able to handle multiple tasks simultaneously while maintaining strict confidentiality.

Essential Functions/Responsibilities

A/P Position Responsibilities

• Responsible for full-cycle accounts payable
• Analyze vendor accounts and answer vendor and accounts payable inquiries
• Prepare AP reports and maintain AP files
• Resolve account discrepancies by investigating documentation, issuing stop payments, and making adjustments
• Report any unusual billing procedures
• Audit all vendor invoices against manifests
• Request and maintain annual W-9s
• Resolve customer inquiries with excellent customer service
• Document procedures and update as necessary
• Enter new vendors in NetSuite, collecting W9s for tax reporting and verifying 1099 eligibility.
• Administer Rho - automated credit card payment system.
• Assist with month end close tasks (Prepaids, accruals, AP & cash reconciliations).
• Review expense coding and make necessary corrections.
• Serve as Back Up to AR role as requested.
• Update SOPs as needed.
• Annually process & issue 1099s.
• Alert management to noncompliance to policies or potentially fraudulent activities.
• Process incoming and outgoing mail
• Order and distribute all office supplies
• Serve as back up to Accounts Receivable

A/R Position Responsibilities

• Process customer payments
• Process customer credits and refunds
• Collect on delinquent accounts
• Resolve customer inquiries with excellent customer service
• Review credit applications
• Post deposits into NetSuite for credit card, PayPal, wire, & check payments
• Issue monthly customer statements
• Prepare weekly reporting on Accounts Receivable (A/R) aging
• Respond to internal inquires and maintain A/R inbox
• Assist in correction of sales & warehouse invoicing and crediting errors
• Process incoming and outgoing mail
• Document procedures and update as necessary
• Assist in month end tasks related to A/R
• Cross train with accounts payable and provide desk coverage when needed
• Various administrative & accounting duties when needed
• Post journal entries as needed
• Calculate trademark fees

Required Education and Experience

• High School Diploma required
• Two years Accounts Payable/Receivable experience required
• Previous experience in general accounting preferred
• Fundamental understanding of basic accounting principles
• Must be highly detailed oriented and organized
• Must be able to maintain a high degree of confidentiality
• Must have effective communication skills and be able to multi-task and react quickly to an ever changing environment.

Preferred Qualifications

• Associates or Bachelor’s Degree in Accounting/Finance.
• Experience with NetSuite and/or Rho.

Benefits:

We offer competitive salaries, medical/dental/vision benefits, 401k and additional perks. Please visit our website: https://jonrenau.com and apply to join our team to serve others and contribute to the success of our dynamic organization!

• Fun events and monthly Town Halls
• Medical – 100% Employer Sponsored Individual Health Plan
• Dental – 100% Employer Sponsored Individual Dental Plan
• Vision – 100% Employer Sponsored Individual Vision Plan
• Life Insurance – $25,000 Plan 100% Sponsored by Company
• Long Term Disability – 100% Sponsored by the Company
• Flexible Spending Account – With $200 Annual Employer Contribution
• PTO/Sick – 3 weeks per year
• Holiday – 8 Paid Holidays Per Year
• 401K – With Employer Match available
• EAP – 100% Employer Sponsored
• Additional: Options for supplemental AFLAC Plans; Sponsored company events, Employee discount on all Jon Renau products.

Work Environment

Carlsbad, CA, On site, Business casual

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Position Type/Expected Hours of Work

Shifts are M-F, On site, 7:30 – 4:00, 8:00 – 4:30, 8:30 – 5:00, however, is based on business needs. Occasional overtime may be required.

Travel: N/A