Accounts Payable Assistant

The Accounts Payable Assistant will provide excellent customer service to students, staff, faculty, and vendors through timely and accurate accounts payable processing and office support. This position requires the ability to manage large volumes of work in a fast-paced environment. This position entails processing vendor payments and related tax reporting, performing reconciliations and related analyses, and assisting in the annual financial audit.

Duties/Responsibilities

• In a timely and accurate manner, processes a large volume of invoices and reimbursements while ensuring that proper coding, approvals, and required documentation has been obtained and that all payments are in accordance with University policies and procedures as well as applicable state and federal regulations in a high volume fast paced office.
• Reconcile invoices, payments, and credit memos for accuracy and compliance with accounting practices and policies of the university.
• Ensures that vendor payments are flagged accurately for 1099 reporting and assists the department with the annual 1099 filing requirements in accordance with IRS regulations.
• Processing vendor payments and related tax reporting, performing reconciliations and related analyses, and assisting in the annual financial audit.
• Act as a liaison with campus partners and business units, answering questions, responding to concerns, and solving problems
• Effectively communicates with internal and external stakeholders on accounts payable matters to ensure compliance with University policies and procedures and applicable state and federal laws.
• Analyzes payment transactions to identify opportunities for increased efficiency, compliance, or cost-savings.
• Identifies recurring payment issues and reaches out to campus departments or vendors to implement solutions that eliminate redundancy or confusion.
• May assist with identifying units that regularly submit payment requests with compliance issues in order to provide additional training to campus stakeholders.

• Input payables, related documents into Banner system for production of payables checks to all university vendors, suppliers and contractors, and process manual payable checks when needed, verify errors and issue correcting journal entries as requested. • • • Maintain accurate files and recordkeeping for documentation purposes.