Job details

Accounts Payable Associate

ACCOUNTS PAYABLE ASSOCIATE

32 hours per week-Benefit Eligible
Salary-Overtime Eligible
Hybrid Work Arrangement-in office 3 days per week

Position Summary

Make-A-Wish Ohio, Kentucky & Indiana (OKI) is the largest of nearly sixty chapters of Make-A-Wish in the country. Even in the midst of the pandemic we granted over 750 life-changing wishes to children battling critical illnesses! We are not a last wish organization – more than 80% of our children survive and thrive and 74% of parents cite the wish experience as a turning point in their child’s fight against the illness. You will support the finance team, manage accounting records according to established standards, and provides customer service to vendors, volunteers and the general public. This isn’t the average accounting job. It is a chance to support an organization that will have lasting, positive benefits for generations of families!

Essential Job Functions You Will Perform

Perform accounts payable functions and ensure that vendors are paid on time and staff or volunteers are reimbursed in a timely manner.
Complete accounting functions such as journal entries and account reconciliations on time with appropriate support schedules. Uphold financial controls throughout the chapter, follow IRS/GAAP standards and protect organization assets by adhering to and carrying out internal controls and proper segregation of duties.
Assist in analyzing data in NetSuite and third-party data sources.
Assist in preparing support schedules related to month-end close.
Collect vendor W-9 data throughout the year.
Formulate recommendations and make decisions that follow established standards and do not financially impact the organization in substantial ways.

Essential Skills and Abilities We Value

Culture Contributor: Makes a positive contribution to the departmental, regional, and organizational culture. Models our shared values. Controls their own 20 square feet. Is a collaborative teammate. Leads by positive example. Able to navigate ambiguity and helps others to do so as well.

Bandwidth/Focus: Adequately manages a full workload while focusing on the right things that make a difference. Does not focus too narrowly to the exclusion of other priorities. Really digs in and focuses when necessary. Bounces back quickly from a setback.

Personal Accountability: Willing to answer for the outcomes resulting from their choices, behaviors, and actions. Takes ownership of situations they are involved in and takes responsibility for what happens – good or bad. Doesn’t “blame, complain, or defend” if things go wrong, and works quickly to make things right. Recognizes the impact of their actions on team performance. Accepts feedback and coaching.

Problem Solving/Critical Thinking: Actively addresses problems they encounter. Uses creativity and comprehensive thinking to find solutions, including asking questions, doing research, seeking out specialists, etc. Looks beyond the obvious and takes the time to define and analyze problems appropriately, including thinking through the implications of possible solutions. Does not over-think issues and finds the proper balance between action and slowing down a process.

Judgment/Discernment: Uses common sense and probing questions to identify root cause. Does not simply react to matters but dives deep to understand an issue and create a resolution that makes sense. Understands how to prioritize daily workflow and creates focus on what’s important. Considers cost and efficiency when making decisions establishing or changing work procedures. Recognizes when to raise situations to a higher level.

Client/Organization Support & Service: Ability to anticipate and respond to various needs of internal and external clients and deliver results. Invests the time and energy to build effective relationships and offer solutions. Properly manages a variety of complex situations. Follows up with client until issue is resolved satisfactorily. Demonstrates a commitment to excellence and quality. Keeps calm during times of uncertainty and stress.

Planning & Organizing: Prioritizes and plans work activities. Sets goals and objectives, including written plans as necessary. Plans for additional resources and integrates changes smoothly. Works in an organized manner and uses time efficiently. Balances strategy, planning, and execution, e.g., avoids “paralysis of analysis.”

Development and Use of Technology/Tools: Demonstrates required technology skills and adapts to new technologies and procedures. Uses technology to accomplish assignments and accepts organizational requirements regarding documentation, routines, and protocols. Keeps technical skills up to date. When applicable, takes initiative to develop new technology tools, reports, etc.

Detail Oriented/Work Quality: Demonstrates attention to detail and quality. Achieves low error rate in daily work. Completes work according to procedures and standards. Spends time on priorities. Provides information on a timely basis and in a usable form to others who need to act on it. Written communications are clear, well-written, and compelling. Seeks feedback as needed. Can attend to a broader range of activities with-out being derailed.

Qualifications We Are Seeking

Proven ability in an accounting or accounts payable function.
Associate degree or higher education required.
Previous nonprofit industry experience preferred, but not required.
Experience and knowledge of financial accounting components, including but not limited to cash disbursements, accounts payable, fixed assets, journal entries, and account reconciliations.
Experience with computerized financial accounting systems. Strong PC skills with proficiency in Word and Excel. Experience with Salesforce and NetSuite software is a plus.

Employee Benefits

In addition to a competitive salary, we offer health, dental/vision insurance, and a 401(k) retirement plan, We also offer generous PTO including a week off at the end of the calendar year. We value work-life balance and offer work-from-home options two days per week.

Committed to Diversity, Equity and Inclusion

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.