Job details

Accounts Payable - Travel Specialist

Job Description

AP/Travel Specialist

Opportunity to assist in improving existing workflow processes and serve as a trusted resource in a multi-dimensional role.

About The Broad Institute

The

Broad Institute

is a remarkable institution - we apply our deep knowledge of human genetics to empower a revolution in biomedicine and accelerate the pace at which the world conquers disease. Through our partnerships with MIT, Harvard, and the Harvard teaching hospitals, we've become a worldwide hub for genomic medicine.

In this position,

You will gain invaluable experience: Exposure to some of the sharpest minds within the scientific and administrative community

You will be an integral member of a collaborative team: You will work in close collaboration with members of the Controller’s Office, the Office of Sponsored Research, Enterprise Systems, as well as others within the organization. The Broad has experienced tremendous growth over recent years, and as a result it is increasingly necessary to improve the efficiency and effectiveness of key business processes. You will have the opportunity to work closely with key process owners within the Controller’s Office (including Payroll, AP, AR, and Financial Reporting) and across Finance to propose and implement new ways of doing business.

Key Responsibilities

Accounts Payable
- Process invoices resulting from two-way match, three-way match POs, and non-POs, in a prompt and accurate manner.
- Complete payment runs for multiple Broad-related companies via check, ACH and wire.
- Review vendor statements and A/P aging reports to resolve any past due invoices.
- Review abandoned property and 1099 reports on a regular basis to ensure all issues are identified and addressed in a timely manner.
Travel and Business Expense
- Review employee expense reports for proper backup and approvals.
- Run detailed reports on an as needed basis.
General
- Interface with internal and external stakeholders to research, identify, and resolve payment and/or process problems while providing the highest degree of customer satisfaction.
- Provide year-end audit support including but not limited to requests for support of payments and vendor records.
- Monitor the status of needed invoice/expense approvals to ensure timely processing and payments.
- Responsible for reviewing the status of invoices or expense reports on hold in order to correct issues with appropriate departments on an as needed basis.
- Proactively seek ways to continuously improve processes and practices that will result in greater efficiencies and better controls.

Requirements

A minimum of 5 years work experience in financial administration, preferably a non-profit environment in research or academic institutions
Strong organizational, analytical, time management, and problem-solving skills
Demonstrated ability to work independently with minimal supervision while maintaining accuracy and delivering against deadlines

Ability to work in a fast-paced, paperless, dynamic setting with all levels of Institute staff
Capable of taking initiative to drive process change and improvements
Motivated to work cross-functionally among all areas of finance and procurement

Proficient with Microsoft (Excel, Word, PowerPoint) and Google-suite tools
Knowledge of cloud-based ERP systems (SAP, Concur preferred)

The Broad Institute will not offer visa sponsorship for this opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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