Executive Admin & Office Manager

The Executive Admin & Office Manager at Acryl Data is responsible for managing complex calendars for both the CEO and CTO, coordinating meetings, and maintaining clear communication with various stakeholders. This role also involves arranging travel logistics, providing support for special projects, and overseeing office management tasks such as maintaining supply inventories and managing conference room bookings.

To be considered for the Executive Admin & Office Manager role at Acryl Data, candidates should have a minimum of 4 years of executive administrative experience, ideally within startup environments. Previous experience as an EA or Office Manager in firms that are Series B through Series D is preferred, along with strong communication skills and proficiency in Google Workspace.

In the Executive Admin & Office Manager position at Acryl Data, contributing to company culture involves supporting the Employee Experience Manager with various initiatives and events. This includes coordinating team-building activities and ensuring a vibrant work environment that promotes engagement and collaboration among employees.

A typical day for the Executive Admin & Office Manager at Acryl Data includes managing busy schedules for the CEO and CTO, addressing immediate needs, and working on travel arrangements. Additionally, you’ll be coordinating office management tasks, communicating with various teams, and ensuring that all operations run smoothly in alignment with company goals.

Executive Admin & Office Managers at Acryl Data enjoy a competitive salary range of $125,000 to $135,000, equity options, comprehensive medical, dental, and vision insurance with 99% coverage, and a one-time home office budget. These benefits reflect Acryl Data's commitment to supporting its employees both professionally and personally.

To prioritize tasks effectively, start by assessing the urgency and importance of each task. Use tools or methods like the Eisenhower Matrix to categorize tasks and ensure that you're focusing on what's necessary for the company's immediate goals.

When managing conflicting priorities, it's important to communicate with all stakeholders involved. Acknowledge their needs and explain your plan. By being transparent and seeking input, you can collaboratively reach a solution that satisfies everyone.

Maintaining communication with C-suite executives involves being proactive and available. Establish regular check-ins and use clear channels for updates, whether through scheduled meetings or status emails, ensuring they stay informed about key initiatives.

Managing executive schedules requires adaptability and foresight. I use calendar management tools to block out time for important tasks and anticipate overlaps. Regularly updating the agenda and prioritizing critical meetings also helps keep everything organized.

To ensure confidentiality, I maintain discretion in all communications and handle sensitive materials with care. Implementing secure document management practices, such as restricted access to certain information, is also a strategy I employ.

An example of improving an office process could be streamlining the meeting scheduling system by introducing a centralized booking tool, which significantly reduced the back-and-forth communication and saved time for everyone involved.

When handling travel arrangements, I first gather all necessary details regarding the trip's purpose and preferences. I use reliable travel booking platforms, keep itineraries organized, and remain flexible to make last-minute changes if needed.

Technology plays a critical role in my efficiency. I leverage tools like task management software, collaboration platforms, and communication apps to streamline workflows, keep organized, and enhance productive interactions across teams.

Contributing to company culture involves not just executing tasks but actively promoting engagement. I organize team events, communicate open-door policies, and foster a positive atmosphere where employees feel valued and connected to the overall mission.

An Executive Admin & Office Manager should possess strong organizational skills, excellent communication abilities, adaptability, and a proactive mindset. Being detail-oriented yet capable of seeing the bigger picture is also key to thriving in this role.