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Business Administration Manager (Notional Opportunity)

Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!Please be aware of employment scams where hackers pose as legitimate companies and recruiters to obtain personal information from job seekers. Please be vigilant and verify the authenticity of any job offers or communications. We will never request sensitive information such as Social Security numbers or bank details during the initial stages of the recruitment process. If you suspect fraudulent activity, contact us directly through our official channels. Stay safe and protect your personal information.• **This position is contingent upon contract award and will be located onsite in either the southeast, southwest, or central United States. Travel will likely be required.***The Business Administration Manager (BAM) reports to the Acuity Program Manager. Works with the Program Manager to facilitate a supporting relationship and partnership with the Client’s Program Management Staff, Project Employees, United States Government Personnel, and Subcontractor Employees to ensure Acuity provides the highest level of medical care possible.Based on the Performance Work Statement and Program Manager (PM) initiatives and priorities, the BAM will maintain financial risk management, ensure resources are efficiently applied to achieve objectives, control costs, and establish conditions favorable for overall improvement in service delivery to Client, and other stakeholders.The BAM shall use, develop and/or apply proven Acuity methodologies that assure that all activities are identified, documented, and tracked so that the program will continuously be evaluated and monitored for cost-efficient service. The BAM in coordination with the PM may submit contract deliverables to the Client and the Contracting Officer’s Representative (COR).Duties and Responsibilities:• The Business Administration Manager will develop a full range of processes, apply appropriate technology and implement detailed procedures to manage financial and contract risks inherent in multiple contract Task Order projects undertaken by the Project Management Office (PMO).• Leads business process and systems aspects of the program; Coordinates business operations/contract management start-up implementation, incorporating best practice and compliant processes.• Interacts with the Client authorities, program and site medical directors, executive leadership, and PMO and Acuity functional experts to identify risks, issues or ‘gaps’ in performance, analyze roots causes, develop corrective action or remediation plans, implement plans and track progress and make necessary adjustments until corrective action is accomplished. Coordinate and work close with Travel Team for smooth deployment, Paid Time Off (PTO) and End of Contract (EOC) travel and movements.• Develops metrics and measures to track value delivered to the client/COM for expenditure of human and other resources.• The BAM will manage business functions capable of continuous improvement of financial and accounting processes, analytical processes, tools and reporting, budgeting and forecasting, controls and performance, financial closing and invoice preparation, financial and management reporting and coordinating corporate accounting, contracting, and related services.• The Business Administration Manager assists in preparing proposals in response to new contract Task Orders.• Leads efforts to mobilize financial planning resources for each new-Iraq task order• Interfaces with Client, Contracting Officer and other designated Government officials, as required, to assist with financial aspects of the contract.• Ensures the Client satisfaction by mobilizing financial resources required for delivering quality service and effective solutions under emergent conditions.• Maintain the highest regard for patient dignity and observe the precepts of the American Hospital Associations Bill of Rights for patients.• Complies with all applicable public law, host country laws and regulations, and any implementing regulations governing financial management of government contracts.• Provides timely accurate reports on the financial status of the tasks orders awarded under the contract and all country-level projects• Tracks manpower and Other Direct Costs (ODC) and associate records consistent with regulatory requirements.• Develops initiatives to deliver increasing greater value to the government and the client.• Attends and participates in a variety of meetings and task force groups to improve quality and outcomes, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, new task efforts, and new policy requirements.• Assists with the managing of day-to-day activities and prioritizing tasks.• Operates personal computer to access e-mail, electronic calendars, and other basic office support software.• Complies with all applicable Acuity standards and guidelines.• Other duties as assigned.Qualifications:• Bachelor’s Degree in Business Administration, Health Services, Health Care or Hospital Administration or related field.• 3 to 5 years of program or project management experience.• Medical terminology desirable• Previous experience in the medical field is a plus• 2-3 years working with medical metrics and analytics are highly desirable.• Excellent presentation, oral and written communication skills required with strong analytical and problem-solving skills with demonstrated staff management and project management. Attention to details and instructions, prioritize workload, tasks and projects, input transactions and generate reports accurately, follow up and update work daily.• Strong Microsoft Office skills in Word, Excel, Teams, PowerPoint, and Outlook required.• Demonstrated expertise in designing look-ahead reports and documents required for program management, scheduling, reporting, and pricing.• Demonstrated experience in working with multiple departments to develop specialized software for improved and efficient performance within the program• Participate in training, (including HIPAA training)• Have and maintain current certification in Cardiopulmonary Resuscitation (CPR).Physical Requirements And Work Conditions• Work is normally performed in a typical interior/office work environment.• Work involves sitting and standing for prolonged periods of time.Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.For OFCCP compliance, the taxable entity associated with this job posting is:Acuity-CHS, LLC
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What You Should Know About Business Administration Manager (Notional Opportunity), Acuity International

Join Acuity International as a Business Administration Manager in Parsons, KS, and be a vital force in enhancing our ability to deliver exceptional medical care. As the BAM, you'll work directly with the Acuity Program Manager, partnering with various stakeholders including government personnel and subcontractors to ensure seamless service delivery. Your analytical prowess will shine as you oversee financial risk management and resource allocation, making sure we meet our objectives efficiently. You will be at the forefront, creating processes, implementing best practices, and utilizing proven methodologies to track performance and ensure oversight for continuous improvement. You're not just managing; you're creating conditions for innovation and excellence in healthcare services. This role involves coordinating with diverse teams, resolving issues, and interacting with clients to maintain a high satisfaction level. With responsibilities ranging from financial planning to preparing proposals for new contracts, each day presents unique challenges and opportunities to make a positive impact. Are you a detail-oriented leader with a knack for analytical thinking? If you’re passionate about making a difference and have a background in project management, we'd love to explore the possibilities with you. Take the next step in your career with us!

Frequently Asked Questions (FAQs) for Business Administration Manager (Notional Opportunity) Role at Acuity International
What are the main responsibilities of the Business Administration Manager at Acuity International?

The Business Administration Manager at Acuity International is tasked with developing processes, managing financial risks, and ensuring efficient resource allocation across multiple contract projects. You will work closely with the Program Manager and interact with various stakeholders while tracking performance metrics and implementing corrective actions as needed.

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What qualifications are required for the Business Administration Manager position at Acuity International?

To qualify for the Business Administration Manager position at Acuity International, candidates should possess a Bachelor’s Degree in Business Administration or a related field, along with 3 to 5 years of relevant experience in program or project management. Familiarity with medical terminology and experience in the medical field are advantageous.

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What skills are essential for a Business Administration Manager at Acuity International?

Key skills for the Business Administration Manager include strong analytical and problem-solving abilities, excellent communication skills, proficiency in Microsoft Office Suite, and a familiarity with medical metrics and analytics. Additionally, being detail-oriented and possessing leadership qualities are crucial for success in this role.

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How does the Business Administration Manager at Acuity International contribute to client satisfaction?

The Business Administration Manager at Acuity International plays a critical role in ensuring client satisfaction by mobilizing the required financial resources for delivering quality service. They oversee ongoing operations, identifying risks and issues, and implementing effective solutions under various conditions.

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What is the work environment like for the Business Administration Manager at Acuity International?

The work environment for the Business Administration Manager at Acuity International is typically an office setting, requiring sitting and standing for extended periods. This role involves collaborative efforts with multiple departments and stakeholders to ensure seamless operations and service delivery.

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Common Interview Questions for Business Administration Manager (Notional Opportunity)
Can you describe your experience with financial risk management as a Business Administration Manager?

In addressing this question, highlight specific projects where you've successfully managed financial risks. Describe the methodologies you utilized to track and mitigate these risks, and provide examples of how your actions directly improved project outcomes.

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How do you approach developing metrics to measure performance in your projects?

Explain your strategy for establishing meaningful performance metrics. Discuss how you ensure these metrics align with client objectives and your steps for regularly reviewing these indicators to maximize project efficiency.

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What steps do you take to ensure effective communication with all stakeholders?

Outline your methods for maintaining clear communication with various stakeholders, including clients and team members. Emphasize the importance of regular updates, feedback mechanisms, and fostering a collaborative environment to enhance overall project delivery.

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How do you manage multiple projects simultaneously while ensuring compliance with regulations?

Discuss your time management and organizational skills. Provide examples of how you've successfully balanced multiple projects, adhered to regulatory requirements, and the tools you use to keep track of compliance-related tasks.

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Can you give an example of a time you identified a gap in performance and how you addressed it?

Provide a specific example showcasing your problem-solving skills. Include what actions you took to analyze the root cause of the performance gap, the corrective action implemented, and the positive results achieved thereafter.

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What methodologies do you apply in project management to ensure quality and efficiency?

Explain your preferred project management methodologies, such as Agile or Lean. Discuss how these approaches have benefited your previous projects and how you adapt them to meet specific project requirements.

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How do you ensure that your team's efforts align with overall project goals?

Highlight your strategies for aligning team objectives with project goals. Discuss regular team meetings, collaborative planning sessions, and performance reviews to ensure that everyone is working towards a shared vision.

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What tools do you use for budgeting and forecasting in your projects?

Share the financial tools and software you have experience with for budgeting and forecasting. Discuss their importance in making informed project decisions and ensuring financial accountability.

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In your opinion, what role does client feedback play in project management?

Elaborate on the significance of client feedback in shaping project outcomes. Discuss how you actively seek and implement feedback to refine processes and enhance service delivery.

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What strategies do you use to prioritize tasks in a fast-paced environment?

Describe your approach to prioritization, including any frameworks you use to assess urgency versus importance. Provide an example of how effective prioritization led to successful project outcomes.

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Acuity International enables mission continuity and stability for government and enterprise organizations, tackling some of the toughest projects on Earth.

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Full-time, on-site
DATE POSTED
December 18, 2024

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