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Business Administration Manager (Notional Opportunity)

Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!Please be aware of employment scams where hackers pose as legitimate companies and recruiters to obtain personal information from job seekers. Please be vigilant and verify the authenticity of any job offers or communications. We will never request sensitive information such as Social Security numbers or bank details during the initial stages of the recruitment process. If you suspect fraudulent activity, contact us directly through our official channels. Stay safe and protect your personal information.• **This position is contingent upon contract award and will be located onsite in either the southeast, southwest, or central United States. Travel will likely be required.***The Business Administration Manager (BAM) reports to the Acuity Program Manager. Works with the Program Manager to facilitate a supporting relationship and partnership with the Client’s Program Management Staff, Project Employees, United States Government Personnel, and Subcontractor Employees to ensure Acuity provides the highest level of medical care possible.Based on the Performance Work Statement and Program Manager (PM) initiatives and priorities, the BAM will maintain financial risk management, ensure resources are efficiently applied to achieve objectives, control costs, and establish conditions favorable for overall improvement in service delivery to Client, and other stakeholders.The BAM shall use, develop and/or apply proven Acuity methodologies that assure that all activities are identified, documented, and tracked so that the program will continuously be evaluated and monitored for cost-efficient service. The BAM in coordination with the PM may submit contract deliverables to the Client and the Contracting Officer’s Representative (COR).Duties and Responsibilities:• The Business Administration Manager will develop a full range of processes, apply appropriate technology and implement detailed procedures to manage financial and contract risks inherent in multiple contract Task Order projects undertaken by the Project Management Office (PMO).• Leads business process and systems aspects of the program; Coordinates business operations/contract management start-up implementation, incorporating best practice and compliant processes.• Interacts with the Client authorities, program and site medical directors, executive leadership, and PMO and Acuity functional experts to identify risks, issues or ‘gaps’ in performance, analyze roots causes, develop corrective action or remediation plans, implement plans and track progress and make necessary adjustments until corrective action is accomplished. Coordinate and work close with Travel Team for smooth deployment, Paid Time Off (PTO) and End of Contract (EOC) travel and movements.• Develops metrics and measures to track value delivered to the client/COM for expenditure of human and other resources.• The BAM will manage business functions capable of continuous improvement of financial and accounting processes, analytical processes, tools and reporting, budgeting and forecasting, controls and performance, financial closing and invoice preparation, financial and management reporting and coordinating corporate accounting, contracting, and related services.• The Business Administration Manager assists in preparing proposals in response to new contract Task Orders.• Leads efforts to mobilize financial planning resources for each new-Iraq task order• Interfaces with Client, Contracting Officer and other designated Government officials, as required, to assist with financial aspects of the contract.• Ensures the Client satisfaction by mobilizing financial resources required for delivering quality service and effective solutions under emergent conditions.• Maintain the highest regard for patient dignity and observe the precepts of the American Hospital Associations Bill of Rights for patients.• Complies with all applicable public law, host country laws and regulations, and any implementing regulations governing financial management of government contracts.• Provides timely accurate reports on the financial status of the tasks orders awarded under the contract and all country-level projects• Tracks manpower and Other Direct Costs (ODC) and associate records consistent with regulatory requirements.• Develops initiatives to deliver increasing greater value to the government and the client.• Attends and participates in a variety of meetings and task force groups to improve quality and outcomes, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, new task efforts, and new policy requirements.• Assists with the managing of day-to-day activities and prioritizing tasks.• Operates personal computer to access e-mail, electronic calendars, and other basic office support software.• Complies with all applicable Acuity standards and guidelines.• Other duties as assigned.Qualifications:• Bachelor’s Degree in Business Administration, Health Services, Health Care or Hospital Administration or related field.• 3 to 5 years of program or project management experience.• Medical terminology desirable• Previous experience in the medical field is a plus• 2-3 years working with medical metrics and analytics are highly desirable.• Excellent presentation, oral and written communication skills required with strong analytical and problem-solving skills with demonstrated staff management and project management. Attention to details and instructions, prioritize workload, tasks and projects, input transactions and generate reports accurately, follow up and update work daily.• Strong Microsoft Office skills in Word, Excel, Teams, PowerPoint, and Outlook required.• Demonstrated expertise in designing look-ahead reports and documents required for program management, scheduling, reporting, and pricing.• Demonstrated experience in working with multiple departments to develop specialized software for improved and efficient performance within the program• Participate in training, (including HIPAA training)• Have and maintain current certification in Cardiopulmonary Resuscitation (CPR).Physical Requirements And Work Conditions• Work is normally performed in a typical interior/office work environment.• Work involves sitting and standing for prolonged periods of time.Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.For OFCCP compliance, the taxable entity associated with this job posting is:Acuity-CHS, LLC
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What You Should Know About Business Administration Manager (Notional Opportunity), Acuity International

Are you ready to take the lead as a Business Administration Manager at Acuity International? Located in Parsons, KS, this exciting opportunity awaits someone like you who thrives on making impactful decisions and driving operational success. In this role, you’ll partner closely with our Program Manager to foster a robust relationship with various stakeholders, including the Client’s Program Management Staff and the U.S. Government Personnel, ensuring that we deliver top-notch medical care at every level. You’ll spearhead financial risk management, optimize resource allocation, and ensure that our services are continuously evaluated for improvement. Your role will depend on utilizing proven Acuity methodologies while helping to prepare proposals and mobilizing financial planning resources for each new task order. Collaboration will be key, as you’ll need to engage with different departments and authorities to identify any risks or gaps in performance, develop corrective action plans, and track performance metrics. With your prior experience in program management and an understanding of medical terminology, you’ll be in a prime position to make a difference. If you’re looking to contribute to a global mission while enjoying a fulfilling career path, then consider applying to join Acuity International today!

Frequently Asked Questions (FAQs) for Business Administration Manager (Notional Opportunity) Role at Acuity International
What are the main responsibilities of a Business Administration Manager at Acuity International?

As a Business Administration Manager at Acuity International, your main responsibilities include maintaining financial risk management, resource allocation, and ensuring compliance with contract deliverables. You will collaborate with various stakeholders to identify risks, develop corrective action plans, and document all activities to support continuous evaluation and improvement of service delivery.

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What qualifications do I need to become a Business Administration Manager at Acuity International?

To become a Business Administration Manager at Acuity International, you will need a Bachelor's Degree in Business Administration, Health Services, or a related field, along with 3 to 5 years of program or project management experience. Familiarity with medical terminology and analytics is also highly desirable, as well as strong skills in Microsoft Office applications.

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What skills are essential for a Business Administration Manager at Acuity International?

Essential skills for a Business Administration Manager at Acuity International include excellent communication and presentation abilities, strong analytical and problem-solving skills, and attention to detail. You should also be proficient in Microsoft Office and capable of managing multiple projects simultaneously while ensuring compliance with all regulations.

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Is travel required for the Business Administration Manager position at Acuity International?

Yes, the Business Administration Manager position at Acuity International may require travel. The role is contingent upon contract award and can involve working on-site across various locations within the southeast, southwest, or central United States.

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How does Acuity International ensure compliance with regulations for the Business Administration Manager role?

Acuity International ensures compliance through rigorous adherence to applicable public laws, host country regulations, and internal policies. As a Business Administration Manager, you will be responsible for maintaining compliance while managing financial aspects of government contracts and ensuring that all health services meet the American Hospital Association's Bill of Rights for patients.

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Common Interview Questions for Business Administration Manager (Notional Opportunity)
Can you describe your experience in managing financial and contract risks?

When answering this question, focus on specific examples where you successfully identified financial risks in previous projects, how you mitigated them, and the outcomes. Be sure to explain the methodologies you used to track these risks and the financial tools you’ve leveraged.

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How do you prioritize your tasks when managing multiple projects?

Talk about your organizational skills, perhaps mentioning tools like project management software or techniques such as the Eisenhower Matrix. Highlight your approach to assessing deadline urgency and project importance to prioritize effectively.

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Describe a situation where you had to collaborate with multiple stakeholders.

Choose an experience that showcases your communication skills and ability to facilitate discussions among diverse groups. Discuss how you ensured everyone’s inputs were considered and the strategies used to reach a consensus.

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What strategies do you employ to track performance metrics?

Discuss specific performance metrics you've tracked in previous roles, the tools used (such as Excel or specific software), and how you analyze this data to generate actionable insights to improve processes.

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How do you ensure compliance with laws and regulations in your projects?

Emphasize your knowledge of relevant laws and regulations, your systematic approach to compliance, and how you keep your team informed and trained on necessary guidelines to maintain compliance.

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What experience do you have in proposal preparation?

Talk about your roles in the proposal process, including market research, understanding client needs, and collaborating with different departments to create comprehensive proposals that meet contractual requirements.

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Can you provide an example of how you've optimized resource allocation?

Share a specific case where you successfully streamlined processes or redistributed resources to enhance overall efficiency, detailing the role you played and the results achieved.

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What is your approach to continuous improvement in financial reporting?

Discuss your methodologies around tracking financial performance, identifying gaps, and implementing new processes or technologies to improve accuracy and efficiency in reporting.

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How do you handle challenges with managing a diverse team?

Discuss your experience in fostering an inclusive environment, understanding diverse team dynamics, and your strategies for resolving conflicts or misunderstandings effectively.

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What tools or software are you proficient in that relate to this role?

List relevant software and tools, such as Excel for reporting, project management applications for tracking tasks, and any specialized tools relevant to financial risk management or project reporting. Be prepared to provide examples of how you've effectively used them in past roles.

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Acuity International enables mission continuity and stability for government and enterprise organizations, tackling some of the toughest projects on Earth.

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Full-time, on-site
DATE POSTED
December 18, 2024

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