Admin Assistant to Global Head of FIG and FMA

About this role

BlackRock helps investors build better financial futures. As a fiduciary to our clients, we provide the solutions they need when planning for their most important goals. As of 30 September 2021, BlackRock managed $9.46 trillion across equity, fixed income, alternatives, multi-asset, and cash management strategies for our institutional and retail clients. With 70 offices in 30 countries, BlackRock is a truly global firm that can combine the benefits of worldwide reach with local service and relationships. We manage assets for clients in North and South America, Europe, Asia, Australia, the Middle East and Africa.

The Financial Markets Advisory group helps solve BlackRock’s clients solve their capital markets, sustainability, portfolio constructions and balance sheet challenges utilizing analytics and innovation.

Administrative Assistant

BlackRock is recruiting for an administrative Assistant for the Financial Markets Advisory business. This position is based in our New York office. The role will primarily support 1 Managing Director (Global Head of BlackRock’s Financial Institutions Group, Financial Markets Advisory Group, and the Official Institutions Group) and a limited number of MDs In the Financial Markets Advisory business.

Responsibilities of the position include, but are not limited to:

• Handle a broad range of duties from day-to-day operational activities to interactions with senior BlackRock and partner firm executives and their assistants.
• Manage the daily schedule of multiple individuals, anticipate necessary background material, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.
• Meet/greet visitors/clients, answer phones, coordinate conference rooms/meal arrangements.
• Assist with planning and arrangement of internal team huddle meetings, including securing venue, restaurant reservations, meals, prep of meeting materials, etc.
• Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
• Manage inventory of supply stock for the team.
• Process and track expense reports and reimbursements (with assistance of outside vendor).
• Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling; file and make copies as required.
• Perform ad hoc projects as needed.

Qualifications and Skills

• Minimum five years of corporate administrative experience in role(s) that interfaced with external clients and executive management; college degree preferred
• Superior time management skills, detail orientation, flexibility; able to handle many concurrent assignments/meet deadlines with a high degree of accuracy in a potentially high-pressure environment
• Able to operate with discretion, keeping sensitive/confidential information private
• Excellent phone manner and management a must
• Extensive experience with Microsoft suite: MS Word, Excel, Outlook, PowerPoint
• Experience and proficiency working with automated expense tracking, online travel etc.
• Strong problem solving, organizational, interpersonal and communication skills
• Willingness to take initiative, accept responsibility and produce results; self-starter with the ability to work independently and with minimal guidance

For New York City only: The salary range for this position is $70,000 – $110,000 which is the equivalent of $33.65 – $52.88 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.