Admin III

Performs a variety of advanced administrative support duties of considerable complexity requiring a significant level of knowledge of the assigned department, its services, policies,
procedures, and operational details; provides administrative support to the VP or Department head and department staff. Coordinates and maintains division budget tracking and reconciliation systems; resolves discrepancies; processes department requisitions and appropriation transfers; Assists with department projects, processes, and/or programs as assigned by the department head; provides assistance to department staff in various and department-related projects.

Prioritizes, schedules, arranges and maintains appointments, meetings and calendars. May make travel accommodations.

Receives and responds to moderately complex correspondence following established procedures. Solves general problems for customers about department activities, policies or procedures. Answers telephone calls or greets visitors. Answers questions and provides information concerning department or refers the customer to the appropriate person.

Composes memos and transcribes notes. Drafts and modifies moderately complex correspondence; proofs and edits documents and presentations.

Collects, compiles and analyzes moderately complex information for inclusion in reports and/or presentation materials- Creates and produces a variety of moderately complex documents, reports or proposals for the department. Prepares charts, graphs and/or labels as necessary.

Performs general office support such as sorting/distribution of mail, copying and faxing documents, filing, and supply inventory.

Performs data entry and maintains record keeping using departmental databases or spreadsheets. inputs information such as mailing lists, budget reports, faculty data, etc. into databases or spreadsheets. Verifies information for accuracy.

Assist with budget and/or expense reports. Monitors and records department invoices and expenses. May have limited authority to approve requisitions or purchases.

May handle one or more projects. May work with or serve on a variety of committees; collect agenda items, prepare and disseminate agendas; prepare minutes.

Preferred Skills:

Education – High school diploma or GED

Preferred qualifications – Minimum 5-8 years of experience required in area of expertise

Equal Opportunity

Florida Tech does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Office of Title IX at John E. Miller Office Building (401QAD), 150 West University Blvd, Melbourne, FL 32901, , or 321-674-8885, or to the U.S. Department of Education Office for Civil Rights.

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

The Annual Security and Fire Safety Report

In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Notifications, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The is available online.

Official Transcripts

Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).