Administrative Assistant (Hybrid)

Objective of Position:

The Administrative Assistant is responsible for providing administrative functions for the managers. This role requires the ability to manage multiple projects simultaneously, use analytical capabilities, sound judgement, and superior customer service to all clients (both internal & external). The ideal candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.

Duties and Responsibilities:

• Create event-related information in database management system (Salesforce)
• Register Byline for all approved conferences
• Be the internal point of contact for all conference related information
• Work with warehouse vendor(s) for all conference shipping logistics
• Ensure proper set-up and tear-down of event space, including delivery of all conference materials to site within time frame provided by show
• Provide conference attendees instructions and information on shipping and return shipping
• Cultivate positive, professional relationships with meeting and event planners
• Monitor events and address unexpected problems as they arise to make sure that the functions go as planned
• Develop and maintain relationships with key vendors, including hotel chains, service providers, and suppliers
• Communicate with event coordinators when questions arise
• Inform marketing what materials are required from them for the event
• Keep all documents and deadlines sent from conferences organized and accessible
• Ensure required documents are sent to Accounts Payable to pay for conference
• Monitor inventory status of conference materials at vendor warehouse through online site

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications:

• High school diploma or equivalent required.
• 1+ of administrative assistance experience
• Good Verbal, Listening and Written Communication, Time Management skills are important.
• Goal oriented with the ability to meet deadlines
• Able to work individually and in a team environment
• Ability to manage projects independently, drive projects to completion, implement change
• Communication and interpersonal skills – ability to build strong working relationships and communicate with sales teams and leaders
• Proactive attitude and an ability to work to deadlines while handling multiple projects
• Strong analytical & problem-solving skills
• Ability to work at a fast pace

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office equipment. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices.

Byline Bank offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.

The salary range for this position is $43,500 to $65,400. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, Byline Bank offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with Byline Bank, you’ll find a far-reaching choice of benefits and incentives.